Department Chairs

and

Program Directors

2010-11 Handbook

Introduction

The Governance describes the work of the department chair prosaically: “The chair shall be responsible to the department for the administration of its academic and business affairs” including leading searches, preparing faculty reviews, setting agendas, chairing meetings, compiling the budget, setting the course schedule, and preparing an annual report. As important as those functions are to the smooth operation of an academic program, I prefer to think of the chair or program director as a first among equals in keeping a department or program vibrant and up-to-date, establishing an atmosphere of mutual support and mentoring among colleagues, integrating the department or program with the larger intellectual life and strategic directions of the college, advocating for the support the department or program and its faculty and students need in order to engage energetically in the creation and acquisition of new knowledge, collaborating with support staff, and keeping students at the forefront in decision-making. This work is important, challenging, and, at its best, ultimately rewarding.

This Handbook for Department Chairs and Program Directors supplements the Faculty Handbook and the Governance, providing information to facilitate efficient fulfillment of your duties: contact information, deadlines, guidelines, policies, procedures, and forms. The Governance remains the chief document concerning the organization of the College, the rights and obligations of faculty members, and the relations of faculty members to their departments.

Chairs have a particular responsibility for new faculty colleagues to ensure a friendly integration into the life of the department and the College, provide help and advice in course preparation, and convey department and College expectations with respect to teaching, scholarship, and service. Vassar’s review procedures are complex, and chairs and directors are required to discuss them with new appointees at specified times indicated in the schedule in this handbook and in Section C of the Faculty Handbook.

Chairs and program directors also bear responsibility for monitoring the quality of teaching in the department or program. After each semester, chairs and program directors receive Course Evaluation Questionnaire (CEQ) results for all instructors and courses in their area. You should review these reports – for all faculty at all ranks – and take appropriate action to address deficiencies, such as helping colleagues find mentors with whom to discuss pedagogy or encouraging them to consult with the Director of the Learning and Teaching Center for advice on enhancing teaching.

Chairs and program directors are also the chief conveyors of information between my office (and other academic administrative offices) and department and program members. Chairs’ and directors’ meetings take place throughout the academic year for informational presentations and substantive discussions. Chairs and program directors should hold periodic department or program meetings to establish an open, consultative atmosphere in which information is shared, voices are heard, and issues are debated openly.

If you have suggestions for improving the utility of this Handbook, please convey them to my office. Our main goal is helping you and your colleagues succeed in your intellectual and creative pursuits and especially in your high calling of engaging students in developing their capacities for inquiry, creative imagination, critical reasoning, and effective citizenship.

Thank you for your special service in leading your department or program.

Jonathan L. Chenette

Dean of the Faculty

I. Office of the Dean of the Faculty 2010-11

NAME	POSITION	EMAIL	OFFICE	PHONE
Jonathan L. Chenette	Dean of the Faculty	jochenette	M-N104	437-5300
Marianne Begemann	AssociateDean of the Faculty	begemann	M-N104	437-5306
Melissa L. Naitza	Coordinator of Academic Administration	menaitza	M-N102	437-5301
Molly Shanley	Director of LTRC	shanley	LI-122	437-5315
Maria Hoehn	Director of Faculty Research Development	mahoehn	SW-38B	437-5677
Veronica Peccia	Executive Staff Assistant	vepeccia	M-N104	437-5302
Patricia Stickle	Office Specialist	pastickle	M-N104	437-5300
Mary Eddy	Office Specialist	maeddy	M-N101	437-5307
Wendy Post	Administrative Support	wepostdof	M-N101	437-5308

DEAN’S OFFICE FUNCTION	CONTACT	PHONE
Academic Equipment Budget	M. Naitza	437-5301
Academic Suffrage	M. Naitza	437-5301
Academic Space Classroom Coordinating Group		437-7180
Advertising/Position Vacancies	M. Naitza	437-5301
Affirmative Action Officer	C. Cohen	437-
Appointments with Jonathan L. Chenette	V. Peccia	437-5302
Authorization of Faculty Appointments	J. Chenette	437-5300
Budget Planning	J. Chenette/M. Begemann/M. Naitza	437-5300
Budgets: Capital, Operating, Personnel	J. Chenette/M. Begemann/M. Naitza	437-5300
Candidates’ Expenses	V. Peccia	437-5302
Candidates’ Interview Arrangements	V. Peccia	437-5302
Catalogue, edit and production		437-530
Chair’s Handbook, edit and production	M. Naitza	437-5301
Chair’s List	V. Peccia	437-5302
Committee on Curricular Policies (CCP)	J. Chenette, Chair	437-5300
Committee Academic Technology (CAT)	M. Begemann	437-5300
Compliance Committees/Research
IACUC Information	M. Naitza	437-5301
IRB Information	J. Chenette	437-5300
Conference Room N170 Scheduling	P. Stickle/V. Peccia	437-5300/5302
Curriculum Planning	J. Chenette	437-5300
Employment Eligibility- Form I-9	M. Naitza	437-5301
Faculty and Dean’s Web Site	V. Peccia	437-5302
Faculty Counts	M. Naitza/M.Begemann	437-5301/5306
Faculty Employment Verification	M. Naitza	437-5301
Faculty Fellowships	J. Chenette	437-5300
Faculty Handbook, editing and production	K. Brown	437-5305
Faculty Housing Eligibility	M. Naitza	437-5301
Faculty Immigration	M. Naitza	437-5301
Faculty Recruitment Approval	J. Chenette	437-5300
Faculty Statistics/Questionnaires	M. Naitza	437-5301
Faculty Teaching Evaluations	M. Naitza	437-5301
Faculty Travel/Endowed Chairs	P. Stickle	437-5300
Freshmen Course Program	Not Assigned This Year
Furniture Storeroom	K. Brown	437-5305
Governance, edit and production		437-530
Language Fellows	M. Eddy	437-5307
Leave Eligibility	M. Naitza	437-5301
Lecture Funds	M. Naitza	437-5301
Lecture/Symposium
Planning Arrangements	K. Brown	437-5305
Liaison for Dean Sponsored Events	K. Brown	437-5305
Long Range Planning	J. Chenette	437-5300
Moving Expenses	M. Naitza	437-5301
Part-Time Faculty	M. Begemann	437-5306
Questionnaires/Surveys	M. Naitza	437-5301

II. Schedule of Procedures for Chairs of Academic Departments 2010-11

NOTE: IF DATE FALLS ON A WEEKEND OR HOLIDAY, THE NEXT WORKING DAY APPLIES.

Chairs of committees follow the same procedures in the schedule as departmentchairs for faculty reviews.

This schedule of procedures also applies to faculty members jointly appointed in b>departments and multidisciplinary programs and other faculty serving in multidisciplinary programs deemed eligible.

FALL SEMESTER

Aug. 31	Faculty	First semester classes begin.
Sept. 1	Dean	REVIEW FOR TENURE: The Dean notifies those faculty being reviewed for tenure to submit to the Office of the Dean of the Faculty by October 1 the names of six outside evaluators of their research.(See October 1 below)
	Faculty	PROMOTION TO FULL PROFESSOR: Faculty being reviewed for promotion to full professor prepare: eleven copies of their c.v. & statement for outside evaluators seven copies of their personal statement four copies of their teaching portfolio eight sets of their publications, or other documentary evidence One set of all material is given to the department chair* and the remaining copies are given to the Office of the Dean of the Faculty. Materials should be submitted on 3-hole punched paper. Please do not submit materials in binders. *NOTE: Those being reviewed by an ad hoc committee should deliver the additional copy of their material to the chair of the ad hoc committee.
	Faculty	Faculty applying for early review for reappointment or tenure should make application in writing to the chair of their department and to the Dean of the Faculty. It is understood that in applying for early review the faculty member will have consulted with the chair.
	Faculty	POST TENURE REVIEW: For faculty undergoing post-tenure review, prepare: seven copies of relevant materials (c.v., personal statement & activity reports, if not previously handed in). One set of materials is given to the department chair and the remaining copies are given to the Office of the Dean of the Faculty.
Sept.1 (cont’d.)	Faculty (spring sports)	Coaches of spring sports being reviewed submit: five copies of their c.v. five copies of their teaching portfolio/coaching accomplishments five copies of their personal statement five copies of any pertinent accomplishments since last review/appointment. One set of all material is given to the department chair* and the remaining copies are given to the Office of the Dean of Planning and Academic Affairs. Materials should be submitted on 3-hole punched paper. Please do not submit materials in binders.
	Faculty	Annual activities reports for tenured faculty are submitted to the Office of the Dean of the Faculty, with a copy to their department chair.
Sept. 4	Chairs & Directors	COURSE CHANGES (b semester, 2010-11): Departments and Programs propose to the Committee on Curricular Policies any changes in second semester offerings.
Sept. 9	Faculty	Lectures - Priority deadline for lectures supported by the Dean of the Faculty for Fall.
Sept. 10	Dean	The Dean of the Faculty notifies chairs of all faculty members scheduled for review in this academic year.
	Chairs & Directors	Chairs, within the next two weeks, discuss the review with faculty on the review schedule.
	Faculty, Chairs & Directors	Faculty, whose review requires the formation of an ad hoc committee, submit suggestions for the committee to the Dean of the Faculty. The department chair or program director should also submit a list.
	Faculty	Faculty being reviewed for tenure, reappointment, or extension who would like a multidisciplinary program review must submit a request in writing to the program director with a copy to the Dean of the Faculty and the chair of the home department.
Sept. 18	Chairs & Directors	STAFFING PLANS for 2010-11: Chairs and directors submit to the Directors Dean of the Faculty staffing plans for the next year, taking into account faculty on leave. Chairs will have already begun consultation with the Dean for authorization of new and substitute staff. Programs and departments will also have conferred together on sharing staff and courses.
Oct. 1	Faculty, Chairs, & Directors	Chairs and faculty submit to the Dean names of at least six outside evaluators of the research for each member of the department who is to be reviewed for tenure. The names shall be ranked in order of preference; such ranking will be among the factors considered by FASC and the Dean of the Faculty in the selection of evaluators. Indication must be given of the individual's qualifications to undertake this assignment, based on biographical entries from the Directory of American Scholars, other professional directories, or websites. Full titles, mailing and email addresses, and a brief biographical statement must be included. The Dean of the Faculty and FASC in conference make the selection of outside evaluators from the names proposed by the faculty members and the chairs.
Oct. 1 (cont’d.)	Chairs & Directors	POST-TENURE REVIEW: Chairs and directors submit six copies of the department recommendation for those undergoing post-tenure review to the Office of the Dean of the Faculty. A copy of this recommendation must be sent to the member under review.
Oct. 10	Chairs & Directors	RESEARCH LEAVES REPORTS: Chairs and directors remind faculty who have returned from research leaves that they are required to submit a brief written report on the use of their leaves to the Dean of the Faculty. A copy should also be sent to the chair.
Oct. 15	Director (spring sports)	The Director submits four copies of the department recommendation for (spring those undergoing review to the Office of the Dean of Planning and sports) Academic Affairs. A copy of this recommendation must be sent to the member under review.
Monday after break	Chairs & Directors	COURSE CHANGES for 2010-11: Departments and programs propose to the Committee on Curricular Policies any changes in course break offerings, including major requirements, course descriptions, etc. Chairs and directors should remember to consult with their majors committees about proposed curriculum changes well in advance of this date.
Nov. 1	Registrar	The Office of the Registrar distributes Catalogue copy of department and program course offerings and major requirements to department chairs and program directors for revision for the next year’s catalogue.
First week in November	Chairs & Directors	NEW BUDGETS for 2010-11: Departments submit to the Dean of the Faculty proposals for the next year’s operating, capital, and personnel budgets.
Nov. 7	Chairs & Directors	PROMOTIONS: Chairs of departments submit to the Dean of the Directors Faculty six copies of the final and fully documented recommendations for associate professors being reviewed for promotion. Partial review letters should also be submitted by this day. NOTE: All departmental recommendations must be signed by all eligible members of the department. At the time the recommendation is submitted to the Dean of the Faculty, the candidate will be provided with a copy of the full recommendation modified so as to indicate the numerical vote but not the votes of the individual voting members. If a separate minority report is submitted, this minority report will also be provided to the candidate with the names of those signing it deleted. The chair shall also meet with the candidate to discuss this report and the remainder of the review process.
Nov. 15	Dean of Planning & Academic Affairs	The Dean notifies the director of Athletics of any questions or objections raised concerning department recommendations in order to allow for consultation with the President prior to the final recommendation to the Board of Trustees.
Dec. 7	Chairs	CATALOGUE COPY: Deadline for returning corrected catalogue copy to the Office of the Registrar. These corrections involve all changes in departmental listings for the next academic year.
Dec. 10	Faculty	First semester of classes end.
Dec. 12	Dean	The Dean notifies the chair of any questions or objections raised concerning department recommendations for promotions to full professor in order to allow for consultation with the President prior to the final recommendation to the Board of Trustees.
	President	The President notifies faculty (Athletics/spring sports) members under consideration for review of the final recommendation to the Board of Trustees.
Dec. 19	President	The President notifies faculty members under consideration for promotion to full professor of the final recommendation to the Board of Trustees.

SPRING SEMESTER

Jan.15	Faculty (fall/winter sports)	Coaches of fall/winter sports being reviewed submit: five copies of their c.v. five copies of their teaching portfolio/coaching accomplishments five copies of their personal statement five copies of any pertinent accomplishments since last review/appointment. One set of all material is given to the department chair* and the remaining copies are given to the Office of the Dean of Planning and Academic Affairs. Materials should be submitted on 3-hole punched paper. Please do not submit materials in binders. * NOTE: The due date for materials from coaches of winter sports are due seven days after receipt of SAE’s.
Jan. 20	Faculty	Second semester classes begin.
	Faculty	Faculty being reviewed for promotion with indeterminate tenure prepare: thirteen copies of their c.v. and statement for outside evaluators four copies of their teaching portfolio nine copies of their personal statement eight copies of their publications, manuscript material, or other documentary evidence. One set of all material is given to the department chair* and the remaining copies are given to the Office of the Dean of the Faculty. Materials should be submitted on 3-hole punched paper. Please do not submit materials in binders. *NOTE: Those being reviewed by an ad hoc committee should deliver a copy of their materials to the chair of the ad hoc committee.
Feb. 1	Faculty	Lecturers and visiting and adjunct faculty under review shall submit 6 copies of his or her c.v. and personal statement to the Dean of the Faculty and the home department or program. (see Faculty Handbook for new language)
	Faculty	Annual activities reports for untenured faculty are submitted to the Office of the Dean of the Faculty, with a copy to their department chair.
Feb. 1 (cont’d.)	Chairs & Directors	Departments return all academic 1st proofs to Registrar’s Office, except Directors those departments with changes pending CCP approval in mid-February.
	Faculty	Faculty being reviewed for extension of contract submit: three copies of their c.v. three copies of their personal statement two copies of their teaching portfolio. One set of materials is given to the department chair and the other copies are given to the Office of the Dean of the Faculty. Materials should be submitted on 3-hole punched paper. Please do not submit materials in binders. Faculty being reviewed for reappointment submit: nine copies of their c.v. nine copies of their personal / research statement four copies of their teaching portfolio, publications, manuscript material, or other documentary evidence. One set of materials is given to the department chair and the other copies are given to the Office of the Dean of the Faculty. Materials should be submitted on 3-hole punched paper. Please do not submit materials in binders.
	Faculty	Lectures - Priority deadline for lectures supported by the Dean of the Faculty for Spring.
Mar. 1	Chairs	ANNUAL FACULTY SALARY EVALUATIONS AND PERFORMANCE APPRAISALS: Departments submit six copies of annual salary reviews, and three copies of performance appraisals, to the Office of the Dean of the Faculty. A copy of the recommendation must also be sent to the faculty member under review. SEE SECTION VII OF THE FACULTY HANDBOOK. The chair must meet with tenure-track faculty members at the time of their first recommendation to make sure they are familiar with, and understand, the procedures of review and the criteria employed in both salary and contract reviews, as stated in the Governance an the Faculty Handbook.
	Dean	The Dean of the Faculty notifies faculty members when first eligible for promotion from associate professor to full professor in the next academic year with a copy to their departments.
	Chairs & Directors	RESEARCH LEAVES REPORTS: Chairs and directors remind faculty who have returned from research leaves that they are required to submit a written report of the use of their leaves to the Dean of the Faculty with a copy to the President. A copy should also be sent to the chair.
Mar. 6	President	The President informs those concerned of the actions taken by the Board of Trustees on recommendations regarding promotion to full professor and Athletics/spring sports.
Mar. 31	Chairs	EXTENSION: Chairs of departments submit to the Dean of the Faculty two copies of fully documented recommendations of members of their departments who are being reviewed for extension of contract.
	Chairs	REAPPOINTMENTS AND TENURE: Chairs of departments submit to the Dean of the Faculty eight copies of fully documented recommendations of members of their departments who are being reviewed for indeterminate tenure or reappointment at the rank of assistant professor. Partial review letters should also be submitted by this day. NOTE: All departmental recommendations must be signed by all eligible members of the department. (See Faculty Handbook: “Procedures for Review of Faculty Members.”) At the time the recommendation is submitted to the Dean of the Faculty, the candidate is provided with a copy of the full recommendation modified to indicate the numerical vote but not the votes of the individual voting members. If a separate minority report is submitted, this minority report will also be provided to the candidate with the names of those signing it deleted. The chair shall also meet with the candidate to discuss this report and the remainder of the review process.
	Dean	LEAVES OF ABSENCES: The Dean of the Faculty notifies all members of the faculty eligible for a leave of absence in 2010-11. Chairs receive a list of all eligible members of their departments and chairs provide leave information on their staffing plan for the next year.
	Faculty	PROMOTIONS: Faculty members eligible for promotion from associate to full professor in the following academic year must by this time notify the Dean of the Faculty, with a copy to their department chair, of their intention to be reviewed or not for promotion.
	Chairs & Faculty	AD HOC COMMITTEES: Faculty, whose review for promotion from associate to full professor requires the formation of an ad hoc committee, submit suggestions for the committee to the Dean of the Faculty. The department chair, or senior full professor, should also submit a list.
	Faculty	Faculty being reviewed for promotion to full professor who would like a multidisciplinary program review must submit a request in writing to the program director with a copy to the Dean of the Faculty and the chair of the home department.
April 10	Director	The Director submits four copies of the department recommendation for (winter those undergoing review to the Office of the Dean of Planning and sports) Academic Affairs. A copy of this recommendation must be sent to the member under review.
May 1	Chairs & Faculty	Chairs and faculty submit to the Dean names of six outside evaluators of the research of each member of the department who is to be reviewed for promotion to full professor. The names shall be ranked in order of preference; such ranking will be among the factors considered by FASC and the Dean of the Faculty in the selection of evaluators. Indication must be given of the individual's qualifications to undertake this assignment, based on biographical entries from the Directory of American Scholars, other professional directories, or websites. Full titles, mailing and email addresses, and a brief biographical statement must be included.
May 5	Faculty	Second semester classes end.
May 9	Dean	The Dean of the Faculty notifies chairs of any questions or objections addressed to department recommendations of faculty being reviewed for extension, reappointment, or promotion to tenure in order to permit, if requested, consultation with the President prior to final recommendations. Chairs may bring other appropriate senior members of their departments to this consultation, which normally includes FASC and the Dean.
May 10	Dean of Planning & Academic Affiars	The Dean of Planning and Academic Affairs notifies the Director of Planning & Athletics and Physical Education of any questions or objections addressed Academic to the department’s recommendation in order to permit, if requested, Affairs consultation with the president prior to the final recommendation. The Director may bring other members of the departmental review committee to this consultation, which will normally include the College Level Review Committee.
	Dean	The Dean of the Faculty notifies faculty members that they are scheduled for post-tenure review in the fall of the next academic year a copy is sent to chairs when appropriate.
May 30	President	The President notifies faculty under review for reappointment or promotion with indeterminate tenure of final recommendation to the Board of Trustees.
	Dean	The Dean of the Faculty notifies faculty under review for extension of final recommendation to the Board of Trustees.
June 15	Chairs	ANNUAL REPORTS: Department chairs and program directors, after consultation with the other members of the department or program, submit one copy of their annual report to the Office of the Dean of the Faculty and one copy to the Office of the President.
June 30	President	The President informs those concerned of the actions taken by the Board of Trustees on recommendations regarding reappointment and promotion with indeterminate tenure.
	Dean	The Dean of the Faculty informs those concerned of the actions taken by the Board of Trustees on recommendations regarding extension.

III. Curricular Planning, Schedule, & Procedures for Submitting Course Changes & Program Revisions to CCP

Curricular planning must be undertaken in September if proposals are to be submitted in time for proper consideration. The Committee on Curricular Policies (CCP) reviews both large-scale revisions of programs and proposals for new courses, as well as the detailed and minor changes that regularly occur. Departments need to consult with majors about changes in programs, major requirements, and proposals for new courses prior to submission to CCP. The Dean of the Faculty works closely with departments and programs to determine staffing.

A. SCHEDULE FOR CHANGING CURRICULUM AND COURSES

September 4 Departments propose to the CCP any changes in second semester b 2010-11 offerings.

Monday after All program revisions or changes—changes in course numbering systems,

October break changes in requirements, realignment of departmental offerings and the like – must be received by the Office of the Registrar.

B. PROCEDURES FOR CURRICULAR CHANGE

Curricular Change forms are to be submitted electronically using the web form. This form can be found via Ask Banner ~Academics~ Curricular Change Request, or http://ccr.vassar.edu/.

If there are questions, please address them to Colleen Mallet in the Office of the Registrar, x5275, Box 11, or by e-mail comallet.

C. COMMON CURRICULAR CHANGES

A—This change must be submitted to the CCP for approval.

B—This change must be submitted to the CCP for information only.

C—This change does not need to be submitted to the CCP, but it must be reported to the

D—This change need not be submitted to the CCP nor to the Registrar because the

IV. Legal Time Periods for Courses

Formula Approved at the November 10^th, 1999 Faculty Meeting:

All faculty teaching at least 3 courses over the academic year must teach at least one course during the year in a period that does not have an asterisk next to it.

Legal Time Periods

50 Minutes Class Periods

MWF 8:00, 9:00, 10:00*, 11:00*, 12:00, 1:00, 2:00

Note: 4 or 5 day per week classes restricted to 8:00, 9:00, 10:00, & 11:00

75 Minutes Class Periods

TR 9:00, 10:30*, 12:00*, 1:30*, 3:10, 4:35, 6:30pm(can start 7:00, 7:30, or 8:00)

MW(or WF) 9:00, 10:30*, 12:00*, 1:30*

Note: 10:30 MWF restricted to 200 & 300 level classes

MR 3:10, 4:35, 6:30

2 Hour Classes

F 10:30 restricted to 200 & 300 level classes, TR 10:30*, MTWRF 1:00*, MTRF 3:10, MTR 4:00,

MTR 6:30pm(can start 7:00, 7:30, or 8:00)

3 Hour Class Periods 4 Hour Laboratories

MTR 3:10 – 6:10, MTWRF 9:00 – 1:00

*Note: Asterisk time periods are considered Peak Periods for teaching purposes

V. Catalogue Production Calendar

Vassar produces its Catalogue in the spring before the academic year it describes. In order to accomplish this, it is necessary to follow the schedule below:

VI. Conflicts of Interest & Affirmative Action Policies for Vassar College

CONFLICTS OF INTEREST POLICY

1. Definition of Covered Persons.

“Covered Persons” are trustees, senior officers, faculty with significant financial responsibilities, members of the administration, and non-trustee members of committees of the College’s Board of Trustees.

2. Duty to avoid conflicts of interest

Covered Persons acting for or on behalf of Vassar College have an obligation to conduct business for or on behalf of the College in a manner that avoids actual or potential conflicts of interest. Further, Covered Persons are required to disclose relationships that create or appear to create such conflicts of interest.

3. What is a conflict of interest?

An actual or potential conflict of interest may occur when an individual is in a position to influence the College’s business dealings so as to produce personal gain for that individual or for a relative, friend or business associate of that individual. Personal gain may result not only in cases where a person acting for or on behalf of the College (or a relative, friend or business associate of such a person) has significant ownership in a firm with which the College does business, but also when a substantial gift or special consideration is received as a result of any transaction or business dealing involving the College. For the purpose of this policy, a relative is a member of the immediate family of a Covered Person.

4. Relationships requiring disclosure

Covered Persons who have significant business affiliations or official relationships with organizations with which the College does business are required to disclose those affiliations to the College. In this context, "official relationship" means serving as an officer, director, employee, partner, proprietor, or owner of 10% or more of the stock, of an entity that transacts business with the College. “Official relationship” also includes service on advisory boards formed by a corporation, partnership, association or other entity that transacts business with the College or, through the College, offers goods or services to students, employees or alumnae/i of the College.

A conflict of interest is not always created by the mere existence of a relationship with outside organizations. However, if an individual has influence at the College on any commercial transactions, including but not limited to purchases, contracts, or leases, it is imperative that he or she disclose as soon as possible the existence of such relationships so that safeguards can be established that will prevent any conflict of interest from arising. Such safeguards may include, without limit, the recusal of such individual from decision-making on any matter under consideration by the College or before the Board of Trustees.

5. Process for disclosure

Each year the Secretary of the Board will provide Covered Persons with the policy statement, a disclosure form, and a current list of organizations with which the College does substantial business.¹ All information provided in response to this request shall be held in confidence by the persons referred to in the next sentence unless the best interests of the College dictate otherwise and except as required by law. The Secretary of the Board will compile the results of the disclosure process, providing information to the Chair of the Board, the President, the Chair of the Audit Committee, the Vice President for Finance and Administration and the Controller.

6. Gifts policy

The acceptance of gifts from persons or entities doing business or seeking to do business with the College can create, or appear to create, a conflict of interest. Covered Persons are therefore prohibited from soliciting or accepting from any person or entity doing business with or seeking to do business with the College any remuneration, gift, gratuity, services, loans, travel, entertainment, or other item, of more than nominal value. “Nominal value” as used in this policy, shall mean a value of $75.00.

Revised: Meeting of the Board of Trustees, February 27, 2010

¹ The Controller will annually prepare the list of organizations with which the College does substantial business and identify employees who meet the definition of Covered Persons for purposes of this policy.

AFFIRMATIVE ACTION POLICY

The Board of Trustees has affirmed the commitment of the College to nondiscrimination and to active efforts to provide equal employment opportunities:

Fundamental to these statements of institutional policy is the affirmation that the presence on the faculty of women and members of ethnic and racial minorities is needed if the College is to fulfill its educational mission. The intent of the policy is that affirmative action at Vassar be not simply formal compliance with the law but a vigorous program of recruitment and appointment.

VII. Procedures for Implementing Affirmative Action Policy

A. EQUAL EMPLOYMENT AND RECRUITMENT

The following procedures have been established to implement the Vassar College Affirmative Action Policy as stated above.

B. PROMOTIONS, SALARY & TENURE

C. CONFLICT OF INTEREST

D. STUDENTS WITH DISABILITIES

E. STUDENTS AND EMPLOYMENT

VIII. Policy on Reporting Improper or Unlawful Activities & Prohibition of Retaliation

This policy governs the reporting and investigation of claims of certain types of improper or unlawful activities as defined below and the prohibition of retaliation against individuals reporting such activities. It describes the procedures to be followed for investigation of reports of improper or unlawful activities and for addressing complaints of retaliation for raising such issues. Nothing in this policy statement replaces the existing policies and procedures governing harassment and discrimination, equal opportunity, the handling of employment grievances and other personnel policies detailed in official handbooks and contracts governing employment conditions.

Policy

Vassar College seeks to achieve its mission as an educational institution by conducting its affairs ethically, and in full compliance with all federal, state and local laws. The College acknowledges its responsibility for the stewardship of public and private resources provided in pursuit of that mission. Vassar faculty, administrators, and staff are expected to adhere to high standards of professional and ethical conduct in carrying out their duties. The College’s Governance, policies, management, internal controls and operating procedures are designed to prevent, deter, and, if necessary, detect improper or unlawful activities. To these ends, the College has established the following procedures to investigate, address, and report, as appropriate, claims of improper activities. These procedures include measures to prevent, and if necessary to respond to, any retaliatory action taken against an employee who, in good faith, reports improper activities.

"Improper activities" are defined, for purposes of this policy, as actions or failures to act by the College itself, or by its officers or employees in the course of their duties, which may result in either violations of Federal, State, or local law, or create a danger to public health or safety. The term also includes fraudulent or dishonest conduct by College officers or employees in the course of their duties, such as providing false or misleading information with regard to the College's financial status.

The College prohibits any retaliation against employees who in good faith report improper activities, who participate in an investigation pertaining to alleged improper activity, or who refuse to engage in what they believe in good faith to be illegal activities. A College employee may not use official authority, directly or indirectly, in order to discourage an employee to come forward with a suspected improper activity.

Employees are encouraged to use the procedures outlined below to report improper activities. Alternatively, an employee may choose to report allegations of improper activities to the appropriate government agency or contact the New York State Attorney General’s Office http://www.oag.state.ny.us/contact.html.

Procedures

1. How to Make a Report. A report of improper activities may be made by any faculty or staff member of the College to the Controller (Vassar College Box 12) or the Director of Equal Opportunity (Vassar College Box 645) or the Faculty Director of Affirmative Action (Vassar College Box 645). Written reports regarding improper activities may also be sent to the President (Vassar College Box 1) or directly to the Board of Trustees, by writing to the Chair of the Audit Committee, in care of the Secretary of the Board (Vassar College Box 720).
2. Report in Writing. Reports of improper activities should be made in writing for the sake of clarity. Reports should be factual and contain the specific information that is known by the person making the report. If a report of improper activities is made orally to the Controller, the Director of Equal Opportunity, or the Faculty Director of Affirmative Action, the individual receiving the report is then responsible for promptly documenting the details of the oral report in writing and providing a confidential copy to the complainant.
3. Report Promptly. Reports should be made promptly; the passage of time increases the difficulty of verifying allegations.
4. Handling of Reports. The party receiving the report of improper activities (normally the Controller, the Director of Equal Opportunity or the Faculty Director of Affirmative Action) will ensure that an investigation appropriate to the allegation, including, if appropriate, the retention of legal counsel, accounting, or other specialists, takes place promptly and thoroughly. The College will treat the information provided with discretion and, to the extent permitted under law, confidentially. There may exist circumstances where the College is required to disclose information it is provided.
5. Response to Violations. The College will respond with remedial or disciplinary action as appropriate to a finding of improper activities.
6. Policy of Non-Retaliation. The College has a strict policy prohibiting any retaliatory action against any College employee who reports in good faith improper activities or who refuses to perform actions that an employee in good faith believes would result in a violation of law. Incidents of retaliation should be reported to the Director of Equal Opportunity for issues involving administrators or staff, or to the Faculty Director of Affirmative Action for issues involving faculty, who will investigate and report the findings to the appropriate senior officer. Reports of improper retaliation will be investigated promptly, and disciplinary action will be taken where the report is verified and/or substantiated.
7. Report to Audit Committee. All investigations and claims of retaliation under this policy will be compiled annually by the Controller, the Director of Equal Opportunity, and the Faculty Director of Affirmative Action and a summary written report will be provided to the Audit Committee of the Board of Trustees.

May, 2007

IX. Procedures for the Recruitment of Faculty

For additional information on new appointments, see Faculty Handbook, C. Appointment, Extension, Reappointment, and Promotion, II. New Appointments.

APPROVAL FOR SEARCH

ADVERTISING

APPLICATIONS

ARRANGING AN INTERVIEW

1. Before contacting any candidate, the chair must secure the authorization of the Dean of the Faculty by submitting appropriate affirmative action records (Affirmative Action Form “A”) to the Dean and to the Director of Affirmative Action no later than two weeks after the application deadline. The Dean will then authorize the chair to choose their top 3 candidates for a tenure track position and their top two candidates for a substitute position. Exceptions to this policy must be approved in advance by the Dean of the Faculty. (For Affirmative Action Requirements, see Appendix A of this handbook for the form, see also, Faculty Handbook, for the procedures.)
2. After the selection of the top candidates, chairs file with the Office of the Dean of the Faculty three copies of the candidate’s dossier (CV, letter of application and two letters of recommendation) for tenure track searches and two copies for a substitute position along with a request to interview. The Dean of the Faculty must review the dossiers and for approval of the campus visits.
3. Interviews of candidates are normal practice and usually take place during a visit to the campus. Chairs or Department Administrative Assistants are responsible for scheduling interviews. All visits of candidates should be scheduled only after consultation with the Office of the Dean of the Faculty regarding the Dean’s calendar.
   The Dean and two senior faculty, including one member of FASC, interview all candidates for tenure track positions. Occasionally the Dean of the Faculty or the President may authorize a chair or their deputy to interview a candidate off campus and make a recommendation on the basis of such an interview. This process applies, however, only for short-term appointments. Campus interviews must include majors committees as participants.
   The President, as well as the Dean and members of FASC, interview candidates for senior faculty appointment. If the visitor is a candidate for a full or associate professorship, the President’s schedule should be consulted first.
4. Chairs, or members of their departments designated by them, are responsible for escorting the candidate to and from scheduled interviews.

INTERVIEW EXPENSES

1. Chairs or department administrative assistants make the necessary travel arrangements and reservations if the candidate needs to stay overnight. (If a candidate is coming from the west coast, the Office of the Dean of the Faculty will cover 2 nights, if notified ahead of time, in all other instances, one night will be covered.) Lodging may be billed directly to the Office of the Dean of the Faculty through Alumnae House. Expenses of spouses are not included. Hooker Avenue Travel has been authorized as the College travel agent for these visits or the candidate may prefer to make arrangements on their own.
2. Candidates should be referred to the online Catalogue and given information on faculty benefits, which may be obtained from the Office of Benefits.
3. The College reimburses the chair for the cost of lunch or dinner for only the candidate, the chair, and two other members of the department (up to $150 for a tenure track position, up to $100 for a full-time visiting position, and up to $30 for a part-time position). The department may spend these funds in any way they choose, e.g. dinner in a restaurant, dinner at the department chair’s home, a reception, lunch on campus, etc. The Dean’s Office will cover all of the expenses of the candidate, including travel, lodging and meals. Except in cases authorized by the Dean, any entertainment expense beyond this allowance will not be covered.
4. Receipts for reimbursement of entertainment expenses for interviewing candidates should be directed to the Office of the Dean of the Faculty along with the Candidate’s Entertainment Reimbursement Form found in Appendix A.
   Only itemized receipts with the list of attendees on the back will be accepted for reimbursement.
5. The chair should ask the candidate to submit the Candidate Travel Expense Account Form with original receipts for the following: air coach fare, or railroad fare, or 55 cents per mile plus tolls for travel by private automobile. Incidental expenses such as taxi fare, etc., may be included.

REPORTING THE RESULTS OF INTERVIEWS

1. The Faculty Appointments and Salary Committee (FASC) submits in writing a recommendation on the candidate based on the record and the interview to the Dean and chair of the department before the departmental recommendation is made. The recommendation is accompanied by a fuller appraisal only in cases in which FASC wishes to express concern regarding the candidate.
2. The appropriate members of the department discuss the candidates’ interviews, FASC reports, and responses from the majors committee. The chair informs the Dean of the Faculty as soon as possible, after receiving FASC’s recommendation and consulting with the majors committee, of the departmental recommendation concerning the candidate.

OFFERS OF APPOINTMENT

1. During the period of negotiation, the Dean and the chair are in close consultation regarding the exact terms of the offer and special efforts to attract the candidate.
   No offer of employment, formal or informal, can be made without the authorization by the Dean of the Faculty.
2. Chairs should be particularly careful to confirm any special details of the offer such as moving expenses, start-up funds, computer equipment, etc., with the Dean of the Faculty before offering it to the candidate.

ACCEPTANCE OF APPOINTMENT

1. Chairs inform the Dean of the Faculty of the candidate’s response to the offer. Further negotiation of the terms of the offer should be discussed with the Dean of the Faculty at this time when required.
2. If the response is favorable, the chair submits a “Request for Appointment” form (see Appendix A for form). It should indicate the particulars of the offer with regard to moving expenses, start-up funds, computer equipment, etc. One copy, signed, should be submitted to the Dean of the Faculty and one copy kept for department records.
3. The Dean of the Faculty sends two copies of the proposed contract to the candidate. The candidate should sign one and return it to the Office of the Dean of the Faculty, keeping the other copy for their own records. The Dean’s Office forwards a copy of the appointment letter and a copy of the signed contract, once it is received, to the chair.

EXEMPT FACULTY SEARCH PROCEDURES

Approved by Dean of the Faculty May 2010

Although the majority of faculty and instructor positions are filled through a formal, national search process, under special limited circumstances, a faculty teaching position may be filled through an exemption. In these instances, the Dean of the Faculty in consultation with the Faculty Director of Affirmative Action will review the exemption request to determine if an exemption from the standard search process is warranted.

An exemption may be requested for the following reasons:

• Part-time teaching appointments of up to 50 percent.
• Acting or interim appointment made in an exigency (an acting or interim appointment may not be changed to a permanent appointment without a search and is limited to one year, unless authorized by the Dean of the Faculty).
• Principle investigator or co-principal investigator on an approved research grant that specifically designates extramural salary support.
• Postdoctoral Fellowship appointment for less than two years.
• Unique qualifications and/or situations that make a search counterproductive.

All requests for an exemption of the standard faculty search process must be accompanied with a letter of justification, position description and candidate’s CV/resume. Requests should sent to the Dean of the Faculty, Vassar College, Box 4. Exemption periods will be extended only in exceptional circumstances.

X. Contingency Contracts

Contracts at the Instructor rank provide for contingent promotion to Assistant Professor. If the Ph.D. degree requirements are satisfied by October 1 of the first year, the person shall be promoted to the rank of Assistant Professor, retroactive to July 1 of the first year, and will be issued a new contract for a total of three years. A salary adjustment may be made.

If the Ph.D. degree requirements are satisfied after October 1 of the first year and before October 1 of the second year, the person will be promoted to the rank of Assistant Professor effective July 1 of the second year. A salary adjustment may be made. A new contract will be issued, bringing the first contract to a total of three years. The person will be reviewed for extension of contract in the second year.

Failure to meet the October 1 date of the second year does not preclude a departmental or Dean’s recommendation in exceptional cases for a final one-year contract at the Instructor rank with a new October 1 deadline for completion of the Ph.D. requirements. If these requirements are satisfied by October 1 of the third year, the individual will be promoted to Assistant Professor, retroactive to July 1 of the third year. Persons recommended for this third year must be reviewed for extension of contract (contingent upon completion of the Ph.D.) in the second year.

Note: The degree must be certified by letter to the department chair by an appropriate official of the granting institution. The chair should forward a copy of the letter to the Office of the Dean of the Faculty.

XI. Reimbursement of Moving Expenses for New Appointees

Department chairs, after confirmation with the Office of the Dean of the Faculty, should make sure that an understanding about moving expenses is arrived at with all candidates recommended for appointment and that it is specified on the form for “Request for Appointment.” Moving expenses are provided for tenure track appointments and visiting appointments of more than one year.

The College will contribute to moving expenses as follows:

• up to 750 miles = $1,500
• 751 to 2,000 miles = $2,500
• over 2,000 miles = $4,000

Payments will be made on a reimbursement basis only. Receipted invoices covering the cost of moving household possessions, personal effects, books, and the candidate’s travel expenses must be submitted to the Office of the Dean of the Faculty. Non -taxable expenses will be paid through Accounts Payable. Any reimbursement subject to taxes will be paid through Payroll and taxed accordingly. For reimbursement though Payroll, receipts received by the 10^th of the month will be included in the next paycheck. Receipts received after the 10^th of the month will be reimbursed in the following month’s paycheck.

Arrangements with regard to any exceptional moving expenses should be settled at the time contracts are negotiated.

XII. Employment Procedures for Nonacademic Staff

Recruitment and hiring of nonacademic staff is conducted through the Office of Human Resources. The following procedures are to be followed.

A. VACANCY IN THE DEPARTMENT

1. The hiring supervisor consults with the senior officer to whom he/she reports to review the need for the vacancy to be filled, or the creation of a new position, in the context of the continuing work requirements of the department and opportunities for improvement or greater efficiency. The senior officer and the affected supervisor then consult with Associate Vice President of Human Resources and the Assistant Vice President for Budget & Planning. They will then make recommendations to a committee of senior officers appointed by the President who provide final approval.
2. If it is determined that the current vacancy does need to be filled, the hiring supervisor prepares a job description with consultation with the Assistant Director of Employment, including the following essential information:
   • Suggested position title.
   • Type of position (regular or temporary, full-time, part-time, academic year).
   • Specific job duties.
   • Skills, credentials, and experience required.
   After the position has been approved for replacement, the hiring supervisor works with HR and EO/AA Office on the remaining process.
3. The hiring supervisor prepares the position for review and posting using Vassar’s new online employment system, located at https://employment.vassar.edu/hr. First time users should contact the Office of Human Resources for log-in instructions.
4. The hiring supervisor must meet with HR and with the EO/AA Officer to discuss the skills and requirements of the position as well as recruitment strategies. HR will review the job description and the job advertisement to ensure that all College and legal requirements are met and that the advertising costs are appropriate.
5. Working with his/her Senior Officer, the hiring supervisor creates a search committee when appropriate, the size of which can vary, to assist in the hiring process. The composition of the search committee provides an opportunity to renew and re-affirm the College’s commitment to diversity and inclusion. Students or bargaining unit employees may also be invited to provide their impressions to the search committee, although they should not be official committee members. The search committee is responsible for making the final hiring recommendation.

B. POSTING/ADVERTISING THE POSITION

1. HR will post vacancies internally on the College’s web site and on the various bulletin boards. Positions covered by collective bargaining agreements must be posted internally for five working days before external recruiting can be initiated. Generally, Administrator and non-union positions are simultaneously advertised externally and internally.
2. HR will advertise positions to assist in ensuring that the applicant pool is diverse and qualified. Affirmative Action and Equal Opportunity Recruitment Resource Guide is a helpful resource for search committees and hiring supervisors to reference in their search for minority and women candidates. Search committees and hiring supervisors are also encouraged to suggest publications or websites which can be used for job advertisements.

C. SCREENING/INTERVIEWING CANDIDATES

1. Consistency in the screening of all applications is essential. Selection of candidates to be interviewed must be based on the nature of the position and qualifications of applicants.
2. Vassar employees with excellent work performance who meet the qualifications of the open positions should be reviewed for available opportunities.
3. All those involved in the hiring process should be familiar with the Summary Guidelines on Interviewing which can help prevent allegations of discrimination as a result of an interview question.
4. The hiring supervisor is responsible for scheduling interviews and providing each candidate to be interviewed with a copy of Vassar’s Statement of and Commitment to Diversity. All applicants who are interviewed on campus must complete the Vassar College Employment Application.
5. The hiring supervisor may consider the use of telephone interviews to:
6. • Clarify information provided on the application or résumé.
   • Discuss a candidate’s interest in the position and salary expectations. This is helpful when there is a large discrepancy between the candidate’s salary expectations and the anticipated salary of the position at the College.
   • Gather additional information about a candidate before travel expenses are incurred.
7. Should the hiring supervisor receive applications outside of the online employment application process, candidates should be contacted and encouraged to apply on-line by visiting https://employment.vassar.edu/ . The online application process will facilitate applicant communications, applicant record keeping, and allows candidates the opportunity to voluntarily and anonymously self-identify their ethnicity and gender eliminating the need for manual record keeping.
8. HR may reimburse recruitment expenses for job candidates in accordance with the Recruitment Expense Reimbursement Policy.

D. OFFERING THE POSITION

After the preferred candidate has been identified:

E. CONCLUDING THE SEARCH

All personnel actions at Vassar College are governed by the following general policies:

XIII. Academic Intern Program & Student Employment

A. ACADEMIC INTERN PROGRAM

B. STUDENT EMPLOYMENT

C. TERMS OF EMPLOYMENT

XIV. Procedures for Review of Faculty Salaries & Post Tenure Review

Consideration in all salary reviews must be made on the basis of the established criteria and in line with the Affirmative Action Policy (Sec. VI).

A. REVIEW

B. RECOMMENDATIONS

C. REVIEW PROCEDURE

XV. Budgets

Department chairs and program directors are responsible for department and program budgets. The College has three types of budgets: general operating budgets, for routine and continuing expenses; special capital budgets, for unusual one-time expenses that cannot be absorbed into the operating budget; and personnel budgets.

Operating Budgets: Departments usually receive copies of the approved operating budget in the summer of the preceding year and may also view budgets and expenses during the fiscal year in real time via Banner On-line. These are the funds they will have for all ordinary expenses incurred by a department or program during the year – paper, service contracts, work orders, small equipment purchases, furniture items, lectures, film rentals, etc.

For departments with access to restricted funds: The College’s goal is to more fully utilize funds that have been given for specific purposes. Whenever possible, restricted funding sources should be tapped to augment the department’s regular operating budget.

The College’s budget year is from July 1 through June 30. If departments need to make purchases after May 15, a request for an extension until May 31 should be submitted to the purchasing office. Items are charged against a budget by purchase order, a Purchasing Card (PCard) transaction, or through a service request or budget transfer if the item involved College services. No orders will be processed without complete information, including the full budget number to which charges are to be made.

Capital Budgets: Capital budget items are unusual and nonrecurring expenses, such as building improvement or construction, or costly pieces of equipment over $5,000. Once approved, capital budget funding must be expended within two years.

Requests for individual or instructional computing needs that fall outside the allocation cycle are made to CCET early in the spring semester. For specific questions about department and program computing, consult the Associate Dean. Consult the Faculty Handbook Section E, General Information, Article II “Computing and Education Technology” for more information.

Lead time planning is critical to any successful project. The Dean of Planning and Academic Affairs and the Director of Academic Facilities Planning work with the Dean of the Faculty, chairs and program directors to coordinate planning efforts that will maintain and improve academic facilities. The Executive Director of Buildings and Grounds Services and the Director of Capital Projects and Facilities Planning also work directly with departments to assess the feasibility of preliminary plans and integrate faculty needs into scheduled maintenance and renewal.

Personnel Budgets: Personnel budgets can be divided between regular and casual wages. Regular wage budgets include salaries and wages for benefit-eligible employees while casual wage budgets include overtime, temporary help, student employment, etc. . Requests for changes in personnel – additional staffing,changes in hours, etc. – should be made to the Dean’s office Departments are responsible for managing casual wages similarly to operating expenses.

New Budgets for 2010-11: The budget director provides budget forms for the departments and programs. All proposals for 10-11 operating, capital and personnel budgets are due in the Office of the Dean of the Faculty during November.

XVI. Departmental & Program Review

The Faculty Policy and Conference Committee proposes an institutional program of the regular and scheduled review of all academic departments and programs. Its purpose shall be the strengthening of departments and programs in the context of the mission of Vassar as a liberal arts college. The overall form of the review will include an internal self-study, an external review by a visiting committee and an integration of these two reviews in a statement of proposed departmental development. Both the internal self-study and the external review shall focus on the intellectual vitality of the department or program as it manifests itself in teaching, scholarly or artistic activity and contribution to the academic life of the College as a whole. The procedures set forth below shall apply to both departments of instruction and multidisciplinary programs, with the understanding that the special nature of individual multidisciplinary programs may require some adjustment in the manner of review, but not its overall purpose. The scheduling and execution of the review program shall be the responsibility of the Dean of the Faculty.

Phase 1: Internal Self-Study (2-4 months)

The primary purpose of this phase is to enable the department or program to undertake the project of self-evaluation and review. The materials gathered and the analyses by the department will be forwarded to the Outside Visiting Committee in the next phase. Such materials would include, but need not be limited to:

1. A set of data on departmental offerings and student enrollments, together with a brief departmental analysis of the meaning of these data for the past and the future.
   
   Departments will examine course offerings for the past three years, in conjunction with associated information on enrollments and relative proportions of majors/nonmajors, males/females and under/upperclassmen served. Field work, varieties of independent work and senior essays shall also be included here. The Office of the Registrar can provide annual statistics by department and course. In addition, departments will provide information on courses included in the major and the total number of majors in each of the past three years; courses which serve interdepartmental or multidisciplinary concentrations or which are primarily intended for nonmajors should also be identified here. It would also be appropriate for departments to consider here questions of the adequacy of physical resources (e.g. space, equipment, audio-visual or computer capabilities) for the department to meet its teaching obligations particularly as they bear on curricular modifications which might allow for more appropriate use of teaching staff.
2. A profile of the department by field within the discipline and by rank, together with information on teaching and advising loads for the past three years.
   
   Each member of the department will be identified only by rank and by field within the discipline; information on teaching and advising loads (premajor, major, multidisciplinary and independent program) for the previous three years will be provided for each person. Supervision of field work, independent work and senior essays should also be included here, as should regular involvement in departmentally based extracurricular activities for students (e.g. language tables, noncredit colloquia for students, etc.). This information may not be compiled for the purpose of faculty review.
   
   Three sorts of questions may be addressed through these data: 1) the adequacy of the department’s representation of the discipline, 2) the appropriateness of the distribution of the teaching and advising function by rank and field and 3) the relationship between teaching assignments and scholarly interests. Finally, departments should include here a summary of the department by rank, and within the untenured ranks, by tenure-track and non-tenure-track appointments. Retirements anticipated within the next seven years may also be noted.
3. A personal statement from each faculty member concerning the direction and progress of his/her own teaching, scholarship or artistic activity, and service to the College or larger community, and the department’s direction as they relate to the larger aims of the institution.
   
   A faculty member may choose to provide a current curriculum vita in place of such a statement or may choose to submit both.
4. An analysis of the ways in which the courses and the major, both in content and manner of teaching, contribute to the academic purposes of Vassar College. Representative syllabuses from courses at all levels and in all fields of the discipline should be provided here.
   
   Departments and programs may be asked to respond to a set of questions developed by the Committee on Curricular Policies concerning the degree to which and the manner in which its courses and its major contribute to the academic purposes of Vassar College as a liberal arts institution. Attention needs to be paid here to the range of curricular offerings as well as to how courses are taught and with what objectives in mind. A summary should also be provided of the involvement of departmental personnel in the intellectual life of the College outside the department, as in multidisciplinary program teaching, interdepartmental colloquia, etc. Copies of this document only shall be made available to the Committee on Curricular Policies.
5. Questions on issues to be addressed by the department and the outside committee solicited from members of related departments or multidisciplinary programs.
   
   While it may be appropriate for faculty members outside the department to comment on aspects of departmental functioning which intersect with their own concerns, it seems important to protect the openness of departmental review through a pre-selection of the issues to be considered. Thus, the department and the Dean of the Faculty will invite faculty members from related departments and multidisciplinary programs to submit to the Dean of the Faculty issues or questions to be considered by the department and the outside committee. The Dean will forward selected issues to both the department and the outside committee. After notice to the department of the individuals involved, the Dean may invite selected non-departmental faculty to meet with the outside committee.
6. Issues that the department sees as particularly appropriate for an outside committee to examine during its visit.
   
   Such issues might include questions about departmental governance, distribution of resources/courses across the discipline, staffing changes, varieties of potential faculty development, institutional support for faculty scholarship, etc. Where appropriate, the department shall solicit from the Majors Committee issues or questions that seem important to them. Such questions shall be considered by the department as it formulates its own questions. These documents shall be forwarded to the Dean of the Faculty and the President; the Dean will transmit them to the outside committee. The Dean and President may bring questions or issues of their own to the outside committee.

Phase II: External Review & Achievement of Internal Consensus (2-4 months)

The goal of this phase of departmental review is to develop, with the help of an outside visiting committee, an internal consensus as to the strengths and weaknesses of departmental activities and paths for change.

The team of visitors will ordinarily consist of three persons, chosen by the Dean of the Faculty and the department in a fashion similar to that used for outside review of professional work. Ordinarily, members of the team will be college or university faculty in the discipline, and ideally, will have experience of a liberal arts college similar in size and mission to Vassar. In cases where a committee is enlarged, an appropriate nonacademic person may be asked to serve on the visiting committee. Members of the committee shall receive a modest stipend and their travel and housing expenses shall be paid by the College.

The schedule for departmental and program reviews will be set by the Dean of the Faculty in consultation with departments; care will be taken in the timing of a particular departmental review so that it best meets the needs of the department or program. While the calendar for the full first cycle will be set by the Dean, a department or program may request a change in the schedule should unforeseen circumstances so dictate. Five departments and one program will ordinarily be reviewed each year; thus each full cycle of reviews will take 6-7 years to complete. The estimated costs of six visiting committees are in the range of $12,000-15,000 per year.

The visiting committee, which acts as consultant to the department and the college, shall ordinarily visit the campus for a two-to-three day period. Four weeks prior to its arrival, the committee will receive the materials developed by the department (see below), as well as background material on the department and the College provided by the department chair and the Dean of the Faculty. Should the President and Dean have questions that they particularly wish to see addressed by the outside committee, they shall be included with these materials.

Ordinarily, the visiting committee will meet with the President and with the department as a whole at some time during its visit; it will also meet with the Dean of the Faculty, with students selected by the Majors Committee and with every member of the department in individual sessions. (The department chair in consultation with the Dean shall prepare the schedule of interviews prior to the arrival of the committee.) The committee may also meet with selected members of the faculty from related departments or from multidisciplinary programs (see Phase I). The visiting committee shall send a written report to the Dean as soon as possible after their visit.

(Adopted by the Faculty on April 1987.)

Materials to be provided to visiting committee:

Below we have provided a list of the documents to be provided by the department and the Dean to the visiting committee. Where appropriate, we have included an approximate length for documents in order to give an indication of the level of analysis expected.

A. Department to provide:

1. Data on courses and students

2. Profile of the department

3. Personal statements (+CV’s) from department members

4. Response to CCP questions (3-5 pages) plus representative syllabuses

5. Summary statements listing any issues the department would like to see addressed.

B. Dean to provide

1. Questions/issues raised by nondepartmental faculty

2. Questions/issues from the Dean and President.

XVII. Departmental Personnel Files

Departmental personnel files shall be kept in the department under the custody of the department chair. Their contents are confidential, and any examination of them shall be strictly confined to what is specifically needed in the performance of official duties. It is the responsibility of the chair to insure that examination of any material in these files, by the chair or any other member of the department, is solely on a need-to-know basis, in accordance with the provisions of the Governance and the Faculty Handbook. Under no circumstances does a faculty member have rightful access to their own departmental personnel file.

XVIII. The Office of the Learning, Teaching, and Research Center

THE LEARNING , TEACHING, AND RESEARCH CENTER

The Learning, Teaching and Research Center, located in room 112 of the Library (ext. 5215) supports the intellectual life of faculty and students at Vassar. The Center's mission is to help all students realize their academic potential, to promote engaged and effective teaching, and to facilitate the research activities of all faculty. The LTRC provides a variety of services for faculty. The LTRC holds informal discussions and formal workshops throughout the year on issues that concern faculty members as teachers, on topics like uses of technology in the classroom, effective grading, and recognizing diversity in the classroom. The

Director is also available to meet with individual faculty at their request to discuss particular problems or to observe classes and to offer suggestions.

The LTRC also provides academic support for students. The LTRC houses the Writing Center, which is staffed by peer consultants who are trained to help other students. The writing consultants offer help in writing a critical essay, a research paper, a lab report or a creative piece, at any stage from rough outline to final revisions. The LTRC also administers the program of Supplemental Instruction (SI) that offers weekly peer-facilitated study sessions for students enrolled in introductory mathematics, chemistry, and physics courses.

The LTRC works in close collaboration with the Office of Disability and Support Services and the Library. Academic coaching is available to students registered with the Office of Disability and Support Services through weekly in-office appointments with the learning specialist, Library Instruction Services offer a variety of programs to foster students’ ability to use research materials effectively.

FACULTY TEACHING DEVELOPMENT

The LTRC offers faculty the opportunity to learn from one another, from students, and from the latest pedagogical innovation and research to hone, improve, and augment their teaching. Through the ongoing Early Career Faculty Seminars, the Faculty Mentor Program, occasional workshops, and individual consultations with the Director and Associate Director, faculty have access to a range of programs and resources over the course of their academic careers.

FACULTY RESEARCH DEVELOPMENT

The Director of Faculty Research Development provides advice, assistance, and information about research to all faculty. Much of the time, these services take the form of consultations between the director and individual scholars. Occasionally, in addition, the director brings together groups of faculty with related research interests or at similar career stages to discuss issues of mutual concern. Together with the Committee on Research, the Director of the Learning, Teaching and Research Center, and the Grants Office, the director seeks to facilitate the research activities of faculty at all stages in their research careers. Assistance and advice provided by the director during consultations are confidential and are not connected to College evaluation processes. As part of the LTRC, the Director also engages faculty in creative ways to integrate teaching and research.

XIX. Guidelines for Faculty Teaching Load

The Chair of the Department makes course assignments in consultation with members of the department. The official college-wide course load is the equivalent of six units of instruction per year. The course load is reduced to a standard load of five courses per year. The sixth course is off to compensate for the normal expectation of supervision of theses, independent work, Field Work, participation in programs, and participation in departmental and College committees. (Team taught courses and departmental courses with multiple conference sections are part of the standard load with respect to the degree and mode of an individual’s involvement in the instruction. Lecture-lab courses in the natural sciences are weighed in proportion to the total work required compared to a standard lecture or discussion course.)

1. A less-than-standard teaching load may be approved by the chair, with the permission of the Dean of the Faculty. The reduction is compensation for an unusual, and especially burdensome workload, due to a high number of student credit hours, teaching hours, special preparations, or additional exceptional work during the period in question. Ordinarily, the reduction shall not be more than one course (one unit) per year.

2. Allowances in load shall be made for the chair as follows:

The guidelines in these three sections should instruct chairs in the establishment of teaching loads within their departments and provide a standard against which the teaching load of a department is measured. Departures from the guidelines must be discussed with and agreed to by the Dean.

XX. Guidelines for Scheduling & Planning Lectures & Public Events

Lectures and other special events are scheduled through the Office of Campus Activities. To avoid conflicts with other College lectures and events, events should be scheduled as early as possible and care should be taken to spread events evenly throughout the year. Special equipment arrangements, such as microphones or film projectors, are made through Media Resources, a division of Computing and Information Services. Assistance in funding lectures and other public events should be requested from the office of the Dean of the Faculty.

Scheduling — Scheduling conflicts can be avoided by checking the Vassar College Calendar before committing to an event. Access to the Calendar is on the Vassar homepage at http://www.vassar.edu. Click on “Calendar.”

Contact by email Cathy Jennings at cajennings, or x5373 to reserve a room for your lecture. Lectures and similar events are typically scheduled at 5:00 or 5:30pm; 6pm; or 7:00pm. Complete details about campus events scheduling procedures are provided by the Programming Resource Guide available from the Office of Campus Activities.

Publicity — Notice of an upcoming event should be sent for inclusion in the InfoSite on the College web. You may contact the InfoSite through the link on the InfoSite webpage. The Office of College Relations also sends out press releases for lectures and special events. Information should be provided to them well in advance of an event. Posters are also designed and produced by the Office of College Relations, and Media Services. A brief description of the event should be submitted to cajennings in Campus Activities for the Vassar College Calendar on-line and This Month at Vassar, the monthly printed calendar.

Funding — The Office of the Dean of the Faculty has funding available for special events and lectures and to supplement departmental budgets when necessary (see request form on next page). The office should be consulted as early as possible and well in advance of any invitation or commitment of sponsorship. To preserve equity among departments and programs as well as among invited speakers, please adhere to the following guidelines for honoraria unless you believe there are compelling reasons not to do so:

Other Support — Catering for special events, dinners or receptions is provided by the Catering Office of the College Dining Center, x5833. The Retreat also provides food service. Call x7170. Special events may also be catered through the Alumnae House, x7154.

Media Resources provides multi-media equipment for lectures and special events. There are on-line forms to be completed to order equipment for events and lectures as well as classroom setups. The forms are located on the CIS webpage.

XXI. Guidelines for Lecture Funds

The over-arching purpose of Dean-sponsored lectures is to promote a lively campus culture of intellectual and creative exchange featuring events of outstanding interest that are appealing and accessible to a wide spectrum of the Vassar community. Highest priority for funding will go to events most in accord with this purpose.

Guidelines:

• The Dean’s office will not ordinarily support more than one event in a single day nor two events in a single week nor twelve events per semester.
• Considerations weighing in favor of a proposal:
  • eminence and excellence of proposed speaker
  • multiple confirmed co-sponsors and broad appeal
  • opportunities for speaker to interact informally with students and faculty outside the immediate context of the lecture
  • timely submission of proposal by Wednesday, September 8 (Fall) or Tuesday, February 1 (winter/spring)
    Proposals submitted after this date will receive consideration only if uncommitted funds and event slots remain. Proposals submitted less than three weeks in advance of the event are ineligible for DoF office funding.
  • balance and equity
    Lectures funded, as a whole, should cover a wide range of disciplines and topics. Departments or programs with endowed lecture funds should draw on those funds before seeking additional funding from the DoF office.
• Funding and scheduling:
  • Honoraria ordinarily range from $100 to $1,500. Requests for honoraria of $1,500 or more should include substantial evidence of the prominence, broad appeal, and effectiveness of the proposed speaker.
    Suggested honoraria:
    • Top person in field $1,500
    • Well-established scholar $800
    • Early in career and nearby $100
    • Graduate student ineligible for funding.
  • Transportation expenses should include round-trip airfare, tolls, and ground transportation at current rates (58.5 cents per mile for car).
  • Lodging should be at Alumnae/I House at current rates ($99/night).
  • Hospitality may include modest meal expenses for the guest and selected members of the Vassar campus community. Gatherings should be small enough to allow everyone to interact informally with the guest. Suggested budget guidelines: $10 per person for lunches, $20 per person for dinners.
  • Lectures should ordinarily take place at 5:30 or 7:30 p.m. Monday through Friday at times with few or no conflicting or contiguous public events on the campus calendar. Lectures scheduled for regular class meeting times are ineligible for lecture funding, although faculty may contact the Dean’s office for modest honoraria, travel, and hospitality amounts for classroom visitors.
• Proposals should address the considerations above and accompany the “Request for Lecture Funds” form available at http://deanofthefaculty.vassar.edu/docs/lecturerequests.doc and on the reverse side of this document. Email approval of funding from a member of the Dean of the Faculty staff is required before making commitments to speakers or arrangements for publicity.

REQUEST FOR LECTURE FUNDS

The Office of the Dean of the Faculty provides funds to support outside speakers on a per-event basis. Some department and program operating budgets have limited lecture funds, and several departments and programs have endowments for lectures. Secure funding authorization from the DOF office prior to making commitments counting on such funding. Email form and supporting materials to deansoffice@vassar.edu or send paper copies to the Office of the Dean of the Faculty.

Sponsoring Department or Program Today’s Date _______________

Lecturer’s Name

(please attach a c.v. or brief biography or send paper copy to Dean of the Faculty office)

Title of Lecture/Event

(please attach a brief summary of the lecture and a statement of how the event conforms to the lecture guidelines)

Lecture Date & Time

(check with Campus Activities and the College Calendar to be certain there are no conflicting events scheduled for this date and time.)

Budget Information for the Lecture/Event

Proposed honorarium (see suggestions below) $

Top person in the field $1,500

Well established scholar $800

Early in career and nearby $100

Transportation $

Lodging $

Hospitality $

Total Cost $

Co-sponsors (in addition to funders listed below)

1. $

2. $

3. $

Requested from the Dean of the Faculty office $

Approved Date

XXII. Guest Accommodations: Alumnae House

ALUMNAE HOUSE

Alumnae House is an Inn administered by the Alumnae/I Association of Vassar College. There are rooms for overnight guests as well as rooms that are available for special events, lectures, or dinner parties. There are separate charges for the function rooms. For reservations or more information, call x7100.

Rates are subject to change.

Private Room with Bath VC Budget # Rate Privately Paid Rate

Single $99.00 $140.00

Double $120.00 $163.00

Triple $140.00 $185.00

Quad $160.00 $207.00

Crego Wing—Small room with a single twin-size bed, shared bath on hall

Single $75.00 $84.00

Room rates include continental breakfast and taxes (for the private rates).

Please note that the front office is closed during the night. Late check-ins are instructed to pick up their keys at the Message Center in Main Building.

XXIII. Buildings & Grounds Services

Mission and Organization

The mission of the Department of Buildings and Grounds Services, Facilities Planning and Construction is the maintenance and enhancement of the College’s physical plant, in order to provide the proper environment for teaching, learning and residential life. To accomplish this goal, the Department cares for buildings, grounds, roads, walks and systems that serve the entire campus. We aim to coordinate our work closely with the educational programs and services supporting those programs, maintaining open channels of communication with senior officers, faculty, administrators, and staff.

B&G Services includes the following departments:

• Facilities Operations supervised by the Director of Facility Operations & Grounds
  • Custodial Services
  • Facilities Systems and Services
  • Building Trades
  • Energy Management
  • Service Response Center
  • Grounds Crew
  • B&G Greenhouse
  • Athletic Fields
  • Vassar Boathouse on the Hudson
• Planning and Construction/Renovation Management supervised by the Executive Director
  • Feasibility Studies
  • Architectural and Engineering Design Services
  • Project Management
  • Building and Systems Commissioning
• Faculty Housing and Special Projects
  • Renewal Program for Faculty Housing
  • Aboretum
  • Special Projects

http://buildingsandgrounds.vassar.edu/organization.html

Policy Statement on Basic and Special Services

Buildings and Grounds receives an annual operating budget for certain basic services to operate and maintain the campus. The Department managers developed its operating budget using a zero basis, identifying funds sufficient to provide certain essential products and services (Basic Services and Cycle Maintenance), and identifying other services that are normally funded by another source (Special Services). Every effort has been made to incorporate recurring types of activity that are essential to the operation of the physical plant in the B&G budget. The services that are identified as Special Services have either been traditionally funded by departmental budgets at Vassar, where managers are encouraged to make decisions about the need for certain types of expenditures, or involve services that incur a charge in order to provide a financial incentive to avoid the labor and materials charge. The revised policy has been based on a careful review of facilities services at peer colleges and their practices with respect to charges for Special Services.

I. Basic Services – Never a Charge

1. Normal custodial services for Vassar programs, including maintenance, pest control and refuse collection and recycling collection, disposal services.
2. Basic repairs and preventive maintenance to building structures and exteriors including roofs, walls, floors, ceilings, windows, doors, locks and closure devises.
3. Repair and preventive maintenance of electrical-mechanical-plumbing systems, including lighting, heating, ventilation, air conditioning, elevators, life safety, water supply and waste disposal.
4. Grounds maintenance including lawns, walks, drives, parking lots and related outdoor facilities including lawn mowing, snow removal, ice control and removal of trash and debris from the grounds.
5. Basic utilities including lighting, power, heating, air-conditioning when available, water, sewer and solid waste disposal.
6. Installation of new outlets, if necessary, in order to meet fire code, to be scheduled through the Director of Environmental Health and Safety
7. Repair and maintenance of utility distribution-collection systems, storm drains, and street lighting systems.
8. Locksmith services for lockout during normal business hours.
9. Certain types of standard set-up, moving and delivery services
   1. Furniture/equipment set-up for classrooms as part of the regular academic program, such as a podium
   2. Set-ups for small departmental events (such as 2 tables and 20 chairs) requested during normal working hours (7:30 AM – 3:30 PM).
   3. Delivery of items from Receiving and Stores during normal working hours (7:30 AM – 3:30 PM). Scheduling may be necessary to avoid overtime charges; coordination with Purchasing is a good idea if a large shipment of items is expected.
   4. Limited moving services on campus (i.e. moving a single file cabinet, desk or bookshelf) with at least five (5) working days notice. Note: B&G staff cannot pick-up or transport materials to off-campus locations. If you require this service, contact the Purchasing department for assistance in locating a service provider.

II. Cycle Maintenance Program – Centrally Budgeted by B&G

The College has initiated the “Cycle Maintenance Program” to renew or replace interior building finishes depending upon their usage and wear. Included in the program are regular repainting of all interior spaces, on a regular cycle, replacing carpeting and flooring, and replacing light bulbs. Goals and standards were reviewed with the Committee on Priorities and Planning in the Fall of 2004, and the program has received initial funding of $250,000 in the B&G operating budget toward a goal of almost $2,000,000 in annual funding necessary for this work. Department and office heads are encouraged to contact the Director of Facility Operations and Grounds regarding urgent needs for Cycle Maintenance in a particular building.

It should be noted that building renovation projects usually provide additional resources toward the renewal of interior finishes. B&G Services strives to coordinate resources of the Cycle Maintenance Program with other efforts to maintain and enhance the campus.

Priorities for use of the funding are determined based on an assessment of conditions, with priority given to high traffic/heavily worn areas. Cycle Maintenance activities are scheduled to avoid conflicts with programs on campus, as much as possible, with emphasis on Fall Break, Winter Recess, Spring Break, and opportunities in the summer.

III. Services Requiring Funding from Other Sources – Charges Necessary

Certain types of B&G Services will require a charge for very specific reasons, often related to budget constraints, but also related to de-centralized management, incentives for careful use of facilities, and other non-financial reasons. Estimates for requested work by B&G will be provided in advance. Work will not commence until approval from the requesting department is granted.

1. Renovations or other changes to a building structure, windows, doors, or its mechanical or electrical system for a new program objective at the discretion of department or office. Normally such renovation costs associated with program goals are submitted as “Capital Requests” during the fall budget process, reviewed by the senior officer, and prioritized within the resources of the College. B&G does not control independent funding sources for major or minor renovation costs. Departments are expected to consider installation costs when estimating the cost of new equipment to be funded by a grant, gift, endowed fund or operating budget controlled by the department.
2. Keys and Lock Replacement/Installation

   Replacement of lost keys and re-keying functionally sound locks, as well as the purchase and installation of new security systems, normally result in a charge to the department. Fixed charges for locksmith services are as follows:

   Cut 1-3 of the same key $15.00

   Lock change $75.00

   Pad Lock installation $40.00

   Departments that have a need for special security systems should contact the Purchasing Department.

   Note: There is no cost for lockouts that occur during normal business hours.

3. Certain types of installations/repairs/replacement

   B&G Services cannot undertake all of the minor carpentry, electrical repair and specialty maintenance work that may be necessary on the campus. The following list identifies work that has been traditionally charged to the department requesting the service.

   1. Installing office desk signs, pictures, projection screens mirrors and tack boards in offices.
   2. Installing window AC units where a unit does not exist.
   3. Designing/ fabricating/installing interior signage. Note: College standards for interior signage have been developed and implemented in renovations and new construction. B&G Services can assist departments that have funds in applying the standards to their space.
   4. Replacing functionally sound glass in doors, windows, or partitions (i.e. changing clear partition glass to frosted glass, etc.)
   5. Installing window treatments other than shades. (Please contact Purchasing to discuss recommended vendors and costs.)
   6. Repairing or maintaining specialized equipment, such as office, laboratory, or kitchen equipment. (Please contact Purchasing about maintenance contracts from firms specializing in the required maintenance or repair work)
4. Major cleaning/trash removal projects

   While B&G Services provides for routine cleaning and trash removal, departments and offices occasionally schedule major clean-out of space, and special provisions must be made for the labor and hauling charges associated with these efforts. Even when they take place during the regular work day, it may be necessary to re-schedule staff time, and use overtime in order to meet the requirements of Basic Services.

   Examples of such special cleaning services include

   • Storage areas, attics and basements in College Housing
   • Cleaning services after a construction project (normally the responsibility of the contractor)

   Please consult the Manager of Custodial Services to plan for any type of major housecleaning, so we can assist you properly.

5. Special Event Charges

   The cost of arranging facilities and services for various types of special events has traditionally been borne by the sponsoring department or office. In some cases, a central budget captures the full cost of recurring campus events, such as Commencement and Reunion. Services for events requiring significant overtime such as banquets, receptions, major lectures, outdoor events, and concerts are provided according to the specifications of the sponsor, which must be provided to Service Response at least ten (10) days in advance of the event.

   • Set-up, break-down, and custodial overtime
   • Gym floor covering
   • Installing temporary fencing for a special event
   • Setting up risers
   • Moving furniture out of a room to accommodate an event
   • Installing temporary power for an event
   • Installation of banners and directional signage
   • All labor required after normal business hours for event set-up, cleaning and break-down. Generally normal business hours are 7:30 a.m. to 3:30 for most set-up, cleaning and break-down activities.
   • Permits for tents and to hang banners at Main gate

   Only a standard rate for the wages of hourly employees is charged, not the cost of employee benefits or administrative oversight by B&G managers. The charge will include any materials that are needed. Estimates will be provided in advance, based on the specifications of the sponsor.

   The hourly rates for 2006/07 are:

   Normal business hours set-up, break-down, cleaning $16.00

   Overtime set-up/break-down/cleaning $24.00

   Electrical services $31.00

   Outside set-up services, including banners and signage $27.00

6. Furniture and Equipment Purchase, Repairs or Replacement

   B&G Services no longer attempts to fabricate bookshelves or cabinets on campus; it is more cost effective for the College to purchase stock from outside vendors. However, certain types of minor repairs or refinishing can be undertaken at a cost. Departments are encouraged to obtain estimates from external repair services and compare those to the cost of undertaking the work in-house.

   The Purchasing Department works with departments to identify sources for new furniture, bookshelves, cabinetry and equipment. Purchasing can assist with initial estimates, and departments then seek funding through a “Capital Request” in the fall budget process. Purchasing can also recommend local firms that specialize in the repair, refinishing and reupholstering of furniture.

   B&G Services can assist a department planning a “Capital Request” in estimating the cost of cabinetry and furniture. (See Capital Projects below)

7. Athletic/Intramural Fields, Boathouse, Vassar Farm

   B&G Services schedules staff to meet the routine needs of the intercollegiate and intramural departments, through careful coordination with the Athletic Director and Coaches. Other events that require the use of athletic fields, the boathouse, or the Vassar Farm require special arrangements, usually involving overtime. Please contact the Director of Grounds for information about special charges that may be necessary.

8. Greenhouse Services

   Whenever possible, the B&G Greenhouse will supply table flowers and plants for decorative purposes for special events. Notice is required five (5) days in advance of the event. Current charges for Greenhouse services are as follows:

   Cut Flowers $5.00/vase

   Interior Plant Set-up $25.00

   Podium Plant Set-up $10.00

9. Student room damages

   Students are held accountable under College Regulations and the room contracts administered by Residential Life for damage to the residence halls. The existence of charges for damages to student rooms serves as a partial deterrent. B&G Services responds to service requests completed by the Residential Life staff, and the associated cost of the repair is routinely assigned by Residential Life to the individual(s) responsible.

IV. Major Capital Projects

Buildings and Grounds Services assists the senior officers of the College in planning and carrying out the major renovation, renewal and construction projects approved in the College’s capital budget, currently a three-year capital plan updated annually in the fall. While a major building renovation that closes the building and requires all occupants to relocate clearly requires detailed planning and the identification of resources, other types of campus renovation work is also subject to the capital planning and budgeting process. Buildings and Grounds Services can assist in clarifying the scope of work, identifying building codes and other regulations that may affect the planning, and providing a very preliminary sense of the cost of proposed renovations. Faculty and administrators responsible for campus facilities are encouraged to contact the Executive Director of Buildings and Grounds Services early in the planning process for advice and coordination of effort.

Recommendations for capital projects that should be included in the College’s capital budget will be solicited in the fall budget process, and will be reviewed for urgency both by the Senior Officer responsible for the area and by the Executive Director of Buildings and Grounds Services.

1. Feasibility Studies

   The College’s budget includes limited funding for early feasibility studies of proposed renovations. Such work may entail the hiring of an architect or engineer. To obtain funding for a feasibility study, the proposed project must have the preliminary support of the Dean or Vice President responsible for the area and the Vice President for Finance and Administration.

2. Scheduling

   The Senior Officers have developed a three-year capital budget for the College that is annually updated in the fall for review and approval by the Board of Trustees at their February meeting. (Projects in the summer time frame must be planned, approved, and sent out to bid by the preceding February.) It is essential to identify renovation projects twelve to eighteen months in advance in order to allow adequate time for planning, budget approval, and contracting. Major projects that involve architectural studies, the closing of a facility, and the relocating of people and programs often require lead time of twenty-four months or longer.

3. Funding

   Buildings and Grounds Services assists the senior officers in estimating costs for campus renewal and new construction, and supports the College’s effort to raise capital from donors and through bond offerings. The department has limited funding at its sole discretion. That said, faculty and staff who become aware of issues that threaten the safety of building occupants or the physical integrity of a structure are encouraged to bring the concern immediately to the attention of the Executive Director of Buildings and Grounds Services. Funding can always be found to address safety issues.

4. Project Management

   Buildings and Grounds Services provides a project manager for each major renovation or construction project on campus. Project managers normally supervise several projects at once and assume responsibility for planning, relocation of occupants as needed, oversight of contractors, the project budget, and completion of the work to specification. Client departments/programs/offices are encouraged to identify a project coordinator who will work closely with the project manager on a variety of issues throughout the project.

XXIV. Computing Policies, Computer Equipment Purchases & Web Page Information

COMPUTING POLICIES & EQUIPMENT

For guidelines on the appropriate use of technology at Vassar College, all users including faculty, staff, and students should refer to the Responsible Use of Information Technology Resources Policy found under College Regulations. The policy is also posted on the CIS website at http://computing.vassar.edu/ for quick reference. Additional policies governing the use of Technology at Vassar can be found at http://computing.vassar.edu/aboutcis/policy.html.

All Vassar full-time faculty are eligible to receive a computer, as are visiting faculty members and part-time faculty members on a halftime or more appointment. While an attempt is made to provide a computer to any faculty member who needs one, priority is given to full-time continuing faculty. The computers are replaced on a regular four-year cycle, department by department, with new machines purchased for tenure track faculty and staff and recycles for all others. Department and program chairs should discuss with the Office of the Dean of the Faculty and CIS all computer needs of visiting, part-time and new tenure-track faculty at the time of contract negotiations so that appropriate resources can be allocated. The College is able to provide only one computer per person/position, except in cases where additional computing is dedicated to laboratory or research projects, or where exceptional computing resources are needed. Special needs should be brought to the attention of the Office of the Dean of Faculty and CIS.

Requests for individual or instructional computing needs that fall outside the allocation cycle are made to Computing and Information Services early in the spring semester. Most teaching laboratories are upgraded on a four-year cycle while some are on an accelerated cycle. Classrooms are upgraded on two-year cycles. Major classroom technology needs should be addressed to the Classroom Committee through the Dean of Planning and Academic Affairs.

Computers held by faculty and purchased with general allocation funds are considered resources of the College and may be reassigned by the College as needed within the institution when staffing changes occur.

Sometimes departments/programs or administrative offices wish to purchase a computer with their own budget monies. Purchasers must consult with Computing and Information Services (CIS) and follow CIS protocols for computer (or printer) selection. CIS is unable to allocate resources for the support of equipment that has not been approved for purchase or which does not meet current specifications.

CIS maintains a small laptop loaner pool for short-term (up to two weeks) loan to faculty for special use. Loans are made on a first-come-first-served basis and are subject to availability. Demand during academic breaks can be quite high and therefore reservations should be made well in advance. Requests for longer periods (such as summer travel or sabbatical leave) should be made in advance to the Associate Dean of the Faculty for approval.

Please consult the CIS website at http://computing.vassar.edu/ for any additional information on computing at Vassar.

WEBSITES

Vassar’s web development is located in College Relations, which is charged with oversight of the college’s more than 150 official websites.

Web Updating

All updates to official websites should be emailed by the head of a department, or a designated content provider, to: webupdates@vassar.edu. Updates should be provided with as much lead time as possible. For requests longer than one page, or containing formatting such as bold or italics, please attach a Word document to the email.

Web Design

Contact Carolyn Guyer (caguyer@vassar.edu), Director of Web Development, with web design requests.

Personal Websites

College Relations does not create or maintain personal websites. However, the Computer Center provides a web account for all faculty, administrators, and staff to publish personal web pages. Visit the Computing and Information Services (CIS) website for more information: http://computing.vassar.edu/guides/websites/

Personal websites belonging to members of the campus community are not monitored, but are expected to reflect the community's regard for ethical behavior, including adherence to the principle of civil discourse as stated in the College Regulations, and to the "Computer Regulations" section within it. The College Regulations are available for download on this page: http://deanofthecollege.vassar.edu/

XXV. Sign-off on Audio-Visual & Multi-Media Equipment Purchases

Purchases of audio-visual and multi-media equipment require a sign-off from the Media Resources department. To request this form, contact Media Resources (MR), ext 7480, Box 724. and state the kind of equipment needed, anticipated usage, and location(s) the equipment will be used. Include a contact person, phone and box number and note whether this is a request for immediate purchase, budget preparation or information only. MR will return to you a sign off form stating the recommended model(s), price(s) and vendor(s). Submit the form with your requisition so that the Purchasing Department will process the request. The Purchasing department will not honor requisitions without it. (See Appendix for a copy of the “Request for A-V and Multi-Media Equipment Sign-Off Form.”

If you have any questions about this policy or need further help, please contact Media Resources.

All audio-visual and multi-media equipment purchased with any College funds is property of the College and must be returned to the College upon cessation of employment or retirement.

XXVI. Research Grant Sign-off Procedures

When members of a department plan to submit a proposal to an external sponsor (e.g., foundations, federal agencies, corporations, non-profit organizations), they must complete the relevant parts of the attached sign-off form, which includes the Chair’s signature. Grant applicants must submit this form along with the grant proposal to the Grants Office seven days before the sponsor’s submission deadline. The Grants Office acquires all necessary administrative sign-offs. The form (a copy of which follows) is available at http://grants.vassar.edu/docs/transmittal.pdf.

Successful grant applications require coordination. If a project requires release time, please confer in advance about departmental needs. If a project requires special computing or space renovations, the applicant should investigate its feasibility and get cost estimates from Computing and Information Systems and Building and Grounds respectively. If a project will involve the use of human subjects, laboratory animals, hazardous materials, radioisotopes, or recombinant DNA, the applicant should contact the head of the appropriate compliance committee on campus. If the granting agency requires matching contributions or cost sharing for the project, consult with the Grants Office about potential sources of support well ahead of the proposal deadline.

Some outside funding agencies do not require an institutional signature. Such applications should be discussed with the Grants Office and copies of the application filed with that office. (Any grants involving a leave or release time must be discussed with the Chair and approved by the Dean of the Faculty.)

The Grants Office has information about grants and deadlines, and all faculty are encouraged to consult with that office about possible funding sources and application procedures.

VASSAR COLLEGE

SIGN-OFF TRANSMITTAL FORM

Principal Investigator/Project Director________________________________________________________

Other Vassar Faculty:______________________________________Department:_____________________

Project Title: _______________________________________________________________________

Project Period: From:____________ To:____________ Sponsoring Agency:_________________________

Total $ Requested:_____________ _____Total $ Requested from Vassar College:_____________________

Does this project involve any of the following? Comments YES NO

______________________/___/___ _________________ ___/___/___ _____________________/___/___

Department Chair Dean of Planning & Academic Affairs Controller

______________________/___/___ _____________________/___/___ _____________________/___/___

Grants Officer VP for CIS VP for Finance & Administration

_____________________/___/____ _____________________ /___/____

Dean of College/Dean of Faculty B&G (if item 11 marked “yes”)

Signature by the Dean of Planning & Academic Affairs authorizes the Director of Corporate, Foundation, and Government Relations to submit this proposal through NSF FastLane, Grants.gov, or another online system

XXVII. Departments & Programs 2010-2011

A. DEPARTMENT CHAIRS

Department	Name	E-mail	Box
Anthropology	Ms. Anne Pike-Tay	piketay	701
Art	Mr. Harry Roseman	haroseman	702
Athletics & Physical Education	Ms. Sharon Beverly	shbeverly	750
Biology	Mr. Marshall Pregnall	pregnall	731
Chemistry	Mr. Eric Eberhardt	ereberhardt	748
Chinese and Japanese	Ms. Hiromi Dollase	hidollase	285
Computer Science	Ms. Jennifer Walter	jewalter	732
Dance	Mr. Stephen Rooks	strooks	743
Drama	Mr. Chris Grabowski	chgrabowski	734
Earth Science & Geography	Ms. Yu Zhou	yuzhou	735
Economics	Mr. Robert Rebelein	rebelein	708
Education	Mr. Christopher Bjork	chbjork	709
English	Ms. Pat Wallace(Co-chair)	wallace	744
	Ms. Susan Zlotnick(Co-chair)	zlotnick	744
Film	Ms. Mia Mask	mimask	741
French & Francophone Studies	Ms. Christine Reno	chreno	705
German Studies	Ms. Silke von der Emde	vonderemde	256
Greek and Roman Studies	Ms. Rachel Friedman	rafriedman	733
Hispanic Studies	(a)Mr. Andrew Bush	bush	266
	(b)Mr. Mihail Grunfeld	migrunfeld	266
History	Ms. Leslie Offutt	offutt	711
Italian	Mr. Eugenio Giusti	eugiusti	267
Mathematics	Mr. John McCleary	mccleary	257
Music	(a)Mr. Brian Mann	mann	18
	(b)Ms. Kathryn Libin	kalibin	18
Philosophy	Mr. Bryan VanNorden	brvannorden	736
Physics & Astronomy	Ms. Debra Elmegreen	elmegreen	745
Political Science	Mr. Andrew Davison	andavison	260
Psychology	Mr. Randolph Cornelius	corney	713
Religion	Mr. Michael Walsh	miwalsh	738
Russian	Mr. Dan Ungurianu	daungurianu	269
Sociology	Ms. Seungsook Moom	semoon	275

B. MULTIDISCIPLINARY/INTERDEPARTMENTAL PROGRAM DIRECTORS

Department	Name	E-mail	Box
Africana Studies	Ms. Lisa Collins, Co-chair	licollins	739
	Mr. Kiese Laymon, Co-chair	kilaymon	739
American Culture	Ms. Lisa Brawley	librawley	746
Asian Studies	Ms. Martha Kaplan	makaplan	740
Biochemistry	Ms. Teresa Garrett	tegarrett	277
Cognitive Science	Ms. Gwen Broude	broude	729
Environmental Studies	Ms. Lisa Paravisini	liparavisini	749
Independent Program	Mr. Heesok Chang	hechang	429
International Studies	Mr. Tim Koechlin	tikoechlin	270
Jewish Studies
Latin American & Latino Studies	(a)Ms. Lisa Paravisini	liparavisini	222
	(b)Ms. Katherine Hite	kahite	222
Media Studies	Ms. Eva Woods	evwoods	537
Medieval & Renaissance Studies	Ms. Karen Robertson	karobertson	560
Neuroscience and Behavior	Ms. Carol Christensen	christen	189
Science, Technology & Society	Ms. Janet Gray	grayj	264
Urban Studies	Mr. Brian Godfrey	godfrey	274
Victorian Studies	Ms. Beth Darlington	bedarlington	323
Women’s Studies	Ms. Lydia Murdoch	lymurdoch	265

C. SPECIAL STUDIES COORDINATORS

Department	Name	E-mail	Box
College Course	Ms. Marianne Begemann	begemann	4
Nursery School	Ms. Julie Riess	juriess	492
SILP	Ms. Gunila Feroe	guferoe	269
Chair of FASC	Ms. Sarah Kozloff	sakozloff	191

XXVIII. Faculty & Chairs Meetings 2010 – 2011

FACULTY MEETINGS

Wednesday	September 15	3:15 pm	Rockefeller 300
Wednesday	October 6	3:15 pm	Rockefeller 300
Wednesday	November 10	3:15 pm	Rockefeller 300
Wednesday	December 15	3:15 pm	Rockefeller 300
Wednesday	HOLD January 19	3:15 pm	Rockefeller 300
Wednesday	February 16	3:15 pm	Rockefeller 300
Wednesday	March 23	3:15 pm	Rockefeller 300
Wednesday	April 13	3:15 pm	Rockefeller 300
Wednesday	May 11	3:15 pm	Rockefeller 300

CHAIRS MEETINGS

Friday	September 24	2:00 pm	CC Multipurpose Room
Friday	November 5	2:00 pm	CC Multipurpose Room
Friday	December 3	2:00 pm	CC Multipurpose Room
Friday	January 21	2:00 pm	CC Multipurpose Room
Friday	February 18	2:00 pm	CC Multipurpose Room
Friday	March 25	2:00 pm	CC Multipurpose Room
Friday	April 29	2:00 pm	CC Multipurpose Room

XXIX. Library Liaisons

All departments have been assigned a library liaison. For a current listing of library liaisons, please see: http://library.vassar,edu/cmr/liaisons./html

XXX. Elected Faculty Committees

ELECTED COMMITTEES

Academic Panel
Maria Hantzopoulos ‘12Jannay Morrow ‘12
Silke von der Emde ’11 (At-Large)

Appeal Committee
Tenured: TBA
Mark Andrews ‘11
Non Tenured: Jennifer Kennell ‘11
Candice Lowe ‘12

Campus-Community Committee
TBA
Judith Nichols ‘13 (At-Large)

Committee on Admissions and Financial Aid (Faculty)
Division I: Mihai Grunfeld ‘12
Division II: Quincy Mills ‘12
Division III: Eric Eberhardt ‘11
At large Janet Andrews (Co-Chair) ‘11

Committee on Academic Technology
Andrew Tallon ‘12
Leonard Nevarez ‘12
Michael Walsh ‘12
Cindy Schwarz ‘12

Committee on Assessment
Division I: TBA
Division II: Susan Trumbetta ‘11
Division III: Candice Lowe ‘11

Committee on Benefits
Elisabeth Arlyck
Adelaide Villmoare
TBA

Committee on College Life

Maria Hantzopoulos ‘11

Committee on Committees
Tenured: Michael Walsh ‘11, Chair
Richard Born, Elections Officer ‘12
Non Tenured: Jodi Schwarz ‘12
Ming-Wen An ‘11

Committee on Course Load
Non Tenured: Luke Hunsberger (At-Large)

Committee on Curricular Policies Division I Eva Woods ‘12
Tyrone Simpson ‘11
Division II Anne Pike-Tay ‘12
Eileen Leonard ‘11
Division III J. William Straus ‘ 12
Jannay Morrow ‘11
Multidisciplinary Lydia Murdoch ‘11
Lisa Paravisini ‘12

Committee on Fellowships
Division I Hua Hsu ‘12
Denise Walen
Division II Martha Kaplan ‘11
Erendira Rueda ‘11
Division III TBA
TBA
At-large Yvonne Elet ‘11

Committee on Housing
Tenured: Lawrence Mamiya ‘13
Miriam Rossi ‘12
Non-tenured: Christine Howlett ‘11

Committee on Inclusion and Excellence
Eve Dunbar(Co-chair)
Light Carruyo (Co-chair)
Assistant Professor Zachariah Mampilly ‘ 13
At Large Sidney Plotkin ‘ 13

Committee on the Library
Division I Nick Adams ’13 (Co-chair)
Mihai Grunfeld ‘12
Division II David Tavarez ‘11
Michaela Pohl ‘12
Division III John McCleary ‘11
TBA

Committee on Master Planning
Division I Harry Roseman ‘11
Division II Christopher Bjork ‘ 12
Division III Kathleen Susman ‘13

Committee on Research
Division I Brian Lukacher ‘11
Division II Yu Zhou ‘12
Division III Jennifer Walter ‘11
Mark Schlessman ‘11 (Chair)
Non Tenured: Saul Mercado (At-Large)

Committee on Sustainability
Lucille Johnson ‘12

Faculty Athletic Representative
Mark Amodio ‘13

Faculty Appointments and Salary Committee
Professor: Sarah Kozloff ‘11
David Kennett ‘12
Eve D’Ambra ‘13
Associate Professor: Sarjit Kaur ‘11
Brian McAdoo ‘12

Faculty Policy and Conference Committee
Professor: Janet Gray ‘13 Chair
Associate Professor: Kirsten Menking ‘13
Assistant Professor: Zoltan Markus ‘11
Budget Member: Paul Ruud ‘12
(CCP delegate) Tyrone Simpson
(FASC member) David Kennett ‘11

Faculty Compensation Committee
Sarah Kozloff ’11 Chair
David Kennett ‘12
Eve D’Ambra ‘13
Janet Gray ‘12
Paul Ruud ‘12

XXXI. Appendix A: Forms

Please note, you may cut and paste any part of this handbook or the forms into a word processing document to complete the form.

A. MODEL CV

The CV should begin with name and current date, followed by both College and home addresses, phone, FAX and email address. All CV’s should be dated so readers know the information is current. It is recommended that the following model CV be used. All information should be listed chronologically, with the most recent item listed first.

Date

Name

Office Information Home Information

Education [Degrees, followed by school, field and date. Honors and fellowships awarded during this period should be noted. Languages may also be listed at the end of this section.]

Employment

Academic Appointments [Professorial rank and field, institution, dates.]

Visiting Academic Appointments [Visiting, adjunct or other special teaching appointments.]

Other Employment [If relevant. Include consultancies.]

Grants, Fellowships, Honors & Awards [Grants received, postdoctoral and other fellowships, appointments to study centers or other research positions, etc. (grants and other applications that are pending should be listed under work-in-progress). Indicate whether honorary or funded. Special awards, honors or recognitions should also be listed (book awards or nominations, election to academies, prizes, etc.]

Other Professional Activity [Editorial positions; election as officer or appointment to national and regional committees of professional organizations; membership on review panels, appointment to government and other agencies, special commissions, etc.]

Publications* [Work listed here should be published or forthcoming, i.e., completed and in press or accepted for publication (work-in-progress is listed in another section). Listings are chronological, with most recent work first. All publications should be listed by title, with standard full citation according to discipline, including co-authors, date and page reference. Length in pages of forthcoming work should be given.]

Books

Articles/Book Chapters

Other Publications [Research reports, selected book notices, other publications.]

Work-in-progress* [List only major book projects in final stages and articles submitted for review, under revision or within imminent completion. Include grant applications under consideration.**]

College Activity

Departmental Service [Service as department/program chair and as chair of major department committees.]

College Service [Service on elected and appointed College committees.]

*These sections should be renamed and appropriately adapted for the performing and fine arts, and for coaching and athletics.

**Other projects in preparation can be mentioned and detailed commentary provided in the personal statement or in the yearly “Activities Report.”

B. INSTRUCTIONAL MEDIA RESOURCES

The CIS web page contains information about multimedia equipment computers and other types of equipment available for classroom use, support information and links to the online forms. The web page can be found at: http //computing.vassar.edu/equipment/AVequipment.html.

C. Affirmative Action Report Form “A”

Request for Authorization to Interview Candidates on

Campus for 2009-2010 candidates for appointment in 2010-2011

Department: Application Deadline:

Position Title:

Please check and describe which of the following efforts your department made to recruit women and/or members from traditionally underrepresented groups.

_____Reviewed job description to insure that it reflects the current and future needs of your department and the College, including the need to enhance diversity among faculty.

_____Utilized professional networks and contacts, including professional organizations serving minority populations, to generate candidates.

_____Called colleagues at Vassar and other institutions to inform them of the vacancy. When contacting colleagues, specifically ask for recommendations of candidates from groups that are underrepresented in your department and from diverse backgrounds.

_____Contacted by telephone colleagues and other professionals who are members of underrepresented groups to inform them of the vacancy and request their help in obtaining a strong and diverse applicant pool.

_____Followed up phone calls with letters and position announcements that can be shared with others in the institution or the field.

_____Utilized directories and rosters of prestigious fellowship programs at both the dissertation and postdoctoral levels that support individuals from diverse backgrounds. Contacted foundations directly to ask for names of recent fellows whose work might fit your job description then contacted those fellows and encouraged them to apply.

_____In addition to using the required EEO/AA statement, the advertisement contained additional language reflecting the department’s interest in attracting applicants whose teaching, research, or service activities can contribute to the academic diversity of the department and campus.

______Did not eliminate any possible candidates from traditionally underrepresented groups exclusively on the basis of a paper review without at least one personal contact (call to a reference or to the candidate).

_______Other strategies relevant to your department’s specific discipline (please describe below):

Department Chair Name and Signature Date

D. Affirmative Action Report Form “B”

Summary Report for 2009-2010 Candidates

for appointment in 2010-2011

1. Number of on-campus interviews held at Vassar College

2. Name of Candidate hired:

¨ Male ¨ Asian ¨ American Indian/Alaska Native ¨ Native Hawaiian/Other Pacific Islander

¨ Female ¨ Black/African American ¨ Hispanic or Latino/Latina ¨White ¨ Unknown

¨ Native Citizen ¨ Non-Resident Alien ¨ Resident Alien Citizenship/Visa Status

3. Candidates who were offered the position but rejected the appointment:

OFFER #1 Reason given for rejection of offer:

¨ Male ¨ Asian ¨ American Indian/Alaska Native ¨ Native Hawaiian/Other Pacific Islander

¨ Female ¨ Black/African American ¨ Hispanic or Latino/Latina ¨White ¨ Unknown

¨ Native Citizen ¨ Non-Resident Alien ¨ Resident Alien Citizenship/Visa Status

OFFER #2 Reason given for rejection of offer:

¨ Male ¨ Asian ¨ American Indian/Alaska Native ¨ Native Hawaiian/Other Pacific Islander

¨ Female ¨ Black/African American ¨ Hispanic or Latino/Latina ¨White ¨ Unknown

¨ Native Citizen ¨ Non-Resident Alien ¨ Resident Alien Citizenship/Visa Status

OFFER #3 Reason given for rejection of offer:

¨ Male ¨ Asian ¨ American Indian/Alaska Native ¨ Native Hawaiian/Other Pacific Islander

¨ Female ¨ Black/African American ¨ Hispanic or Latino/Latina ¨White ¨ Unknown

¨ Native Citizen ¨ Non-Resident Alien ¨ Resident Alien Citizenship/Visa Status

_____________________________________________________________________ __

Department Chair Name and Signature Date

E. REQUEST FOR APPOINTMENT FORM

VASSAR COLLEGE

REQUEST FOR APPOINTMENT FORM

DEPARTMENT ______________________________

NAME ______________________________ DATE OF BIRTH_______________________

ADDRESS ______________________________ GENDER Male Female

______________________________ SOCIAL SECURITY#

________________________________________

______________________________

PHONE (Home) ______________________________ Phone (Other)_____________________________

Marital Status ___________________________ Spouse/Partner Name_______________________

TITLE ________________________________ FULL-TIME_______PART-TIME__________

COURSES TO BE TAUGHT:____________________________________________________________

____________________________________________________________TOTAL UNITS: ___________

Academic Suffrage: Yes No

New Position: Yes No Replacement for:_______________________________________________

CONTRACT DATES: Year(s)_____________________Semester(s)____________________________

Salary $______________________________

SIGNED____________________________________________

DEPARTMENT CHAIR/PROGRAM DIRECTOR

PLEASE NOTE: ITEMS IN CAPS & BOLD MUST BE COMPLETED BEFORE SENDING TO THE DEAN’S OFFICE. A CV MUST BE ATTACHED FOR NEW HIRES.

F. CANDIDATE ENTERTAINMENT REIMBURSEMENT FORM

VASSAR COLLEGE

CANDIDATE ENTERTAINMENT REIMBURSEMENT FORM

(Departmental Use Only)

ONLY ITEMIZED RECEIPTS THAT LIST ATTENDEES WILL BE ACCEPTED.

RECEIPTS WITHOUT THIS INFORMATION WILL BE RETURNED.

PERSON TO BE REIMBURSED________________________________ BOX #_________________

DEPARTMENT________________________________________________

CANDIDATE’S NAME__________________________________________

DATE OF EXPENDITURE_______________________________________

POSITION:

Please check: _______Tenure-Track ($150 max.)

_______Full-time Visiting ($100 max.)

_______Part-time ($30 max.)

REPLACEMENT FOR___________________________________________

AMOUNT TO BE REIMBURSED $________________________________

(ORIGINAL RECEIPTS ONLY)

BUDGET # TO BE CHARGED FOR OVERAGE: ________________________________

CHAIR’S SIGNATURE__________________________________ DATE________________________

PLEASE SEND COMPLETED FORM & ORIGINAL ITEMIZED RECEIPTS TO THE DEAN OF THE FACULTY OFFICE, BOX 4.

G. CANDIDATE TRAVEL EXPENSE REIMBURSEMENT FORM

VASSAR COLLEGE

Candidate Travel Expense Account

NAME DATES OF TRAVEL

ADDRESS

___ _______ ___

DEPARTMENT INTERVIEW DATE

TENURE TRACK ____ VISITING

ALL RECEIPTS MUST BE ORIGINALS--NO COPIES or FAXES PLEASE!

TRANSPORTATION:

CAR MILES @ 55 CENTS

PARKING FEES

TOLLS

TRAIN (Pd. BY HOOKER AVE )

PLANE (Pd. BY HOOKER AVE )

TAXI - subway, bus, etc.

HOTEL (ALUMNAE HOUSE)

MEALS (individual receipts)

OTHER (explain)

TOTAL

DATE SUBMITTED SIGNATURE

H. TRAVEL EXPENSE FORM

VASSAR COLLEGE

Travel Expense Account

Original receipts must be submitted for reimbursement within 120 days upon completion of travel.

NAME BOX # DEPT.

DATES OF TRAVEL

LOCATION

PURPOSE (Attend/Participate?)

ALL RECEIPTS MUST BE ORIGINALS--NO COPIES or FAXES PLEASE!

TRANSPORTATION:

CAR MILES @ 55 CENTS

PARKING FEES

TOLLS

TRAIN

PLANE

TAXI - subway, bus, etc.

HOTEL (attach detailed bill)

REGISTRATION FEES

MEALS (individual receipts)

OTHER (explain)

TOTAL

LESS: Travel advance received (if any) -

BALANCE $

DATE SUBMITTED SIGNATURE

XXXII. Appendix B: Gifts-in-Kind

Vassar College encourages the acceptance of gifts-in-kind where such items may have significant education and research value for academic departments and other academic support areas of the College. Before accepting such gifts, the department or individual must consult in advance with the Office of the Dean of the Faculty about the potential hidden costs of the gift, including shipping, installation, maintenance, preservation, and special housing. Once approved by the Dean, please consult the Director of Donor Relations in the Development Office, Diane Sauter at X7547 or email disauter for information about the protocols for accepting academic gifts-in-kind.

Gifts-in-kind normally include, but are not limited to, works of art, scientific instruments, computing equipment, books, serials, manuscripts, records and personal papers.

Gifts-in-kind that entail the acceptance of real estate must involve the Director of Gift Planning in the Development Office at the earliest stages of discussion.